Privileged list owners

1. Sympa information for privileged list owners

This is the role which was previously the list owner role in EZMLM. The actions are arranged in tabs, and under each tab, there is another range of options. You can access these either via the subset of tabs or via the menu underneath.

Main configuration screen

Note with all list options, there is a Help button.

1.1. List Config

Note to save changes, click on the Update button which is at the bottom of the page.

The following options are available.

  • List definition.
  • Sending/receiving setup
  • Privileges
  • Archives
  • Bounce management.

1.1.1. List definition.

Subject of the list
This is usually set when the list is first created, and can be edited here simply by entering the new list subject and saving.
Visibility of the list
This has a drop down menu list, and controls who is able to see the list. The options are:-
Conceal except for subscribers
This type of list will only be visible to subscribers
Publicly visible
Anyone can see this list
Conceal even for subscribers
Only owners can see the list.
Owner

This is where you add/remove list owners, or change their permissions. There are two levels of owner, privileged and normal. Privileged has overall control of the list, and normal allows more limited function such as updating subscribers. Note that only privileged owners can make changes to owners.

Owners are added by email address. Enter the address in the email address field. You can add further information in the remeaining fields, eg name etc, but this isn’t necessary. Under profile: there is a drop down list which allows you to set the owner's permissions as privileged or normal. Normal owners are not able to make changes to owner's statuses. These need to be done by privileged owners.

Please note that only ox.ac.uk addresses can be list owners.

To remove an owner, blank their address. Once you have finished making changes, scroll to the bottom of the page and click on the Update button. Note that if you set the reception mode field to nomail, then you won’t receive any email sent to the listname owner address. If you set the visibility field to conceal, that particular owner won’t appear in the list of owners in the side info panel.

Moderators
Allows you to set a moderator for the list. These are added by email address.
Internet Domain
The internet domain is also listed, this tells you whether the list is maillist.ox.ac.uk, maillist.admin.ox.ac.uk or maillist.chem.ox.ac.uk.
Reject mail
Mail with a higher X-Oxford-Spam-Score than this (0 disables this option).

If this is left set at 0 then no filtering will be done. To set filtering, set the filter level by number in the field (eg 5), and then click on update at the bottom of the screen.

1.1.2. Sending/receiving setup.

This section allows you to configure the list.

Who can send messages
You have a drop down menu to choose the options for posting to the list. These are self explanatory, but click on the help button for more information.
Digest frequency
Users can choose to receive messages to the list as a digest, rather than receiving individual messages. This allows you to set the frequency option for the digest.
Digest maximum number of messages
Allows you to set the maximum number of messages per digest. Default is 25.

1.1.3. Available subscription options

The reception mode drop down menu allows you to set the subscription options for the list. In the case of an announce list for instance, you might not want subscribers to be allowed to receive posts as a digest, in case they miss urgent announcements.

Most of these options are self explanantory, but there are options to choose whether a welcome message is sent, whether the application to join has to be approved, or in the case of a close list, self subscription is not possible at all.

Subscription profile
Reply address
This determines what the reply to address will be for the list. Usually the posters address but the list address can also be set as a reply to address.
Subject tagging.
Reject mail from automatic processes
This aims to reduce spam by blocking automatic processes from posting to the list.
Mime types to be rejected.
This option is configurable, see help for more information.

1.1.4. Privileges

This allows you to determine what options are available for viewing/subscribing etc. In each case there is a drop down menu, plus a Help button for definitions.

Who can view list description.
This can be set to either anyone, or restricted to subscribers only (private) via a drop down menu.
Who can subscribe to the list.
The drop down list here has various options in the drop down menu, plus a help button for more definitions. This is where you set the subscriber options, depending on whether you want open subscription, closed subscription approved subscription and various others.
Who can unsubscribe
This allows you to set permissions for unsubscribing from the list via a drop down menu of options. For announce type lists for instance, you can set the list so that people can’t unsubscribe themselves.
Who can invite people.
You choose this option from the drop down list. These are fairly self explanatory.
Who can view subscribers.
This allows you to set the permissions for who can view the subscribers of the list, again via a drop down menu.
Web Archives
Note this option will only have content if the list has an archive. Via a drop down menu, you can set the permissions for viewing the archives. They will be web archives only.
Bounces
This section allows you to configure actions related to addresses which are bouncing.

1.1.5.

Miscellaneous

Most of the information here will be read only, but might be useful.

Regular expression applied to prevent loops with robots.
This will prevent generating dialogue with robots which might cause looping. This is set centrally as a default by the list administrator, and can’t be changed by managers.
Email address protection method
This is also set to a default and can’t be changed. This is for spam protection.
Creation of the list
Tells you when the list was created and who by.
Last update of the config
This tells you who the last person to change any of the list configuration was. It doesn't tell you what was changed though.
Status of the list
Tells you whether the list is open/private etc

1.2. Customising.

This section is for setting and editing the standard texts which are set for various list commands such as welcome messages to subscribers, footers, headers etc.

HTML pages
Click on the edit button, enter the new text, and then save.
Automatic messages.
This is where you can set/edit messages sent out in response to various list commands such as welcome, rejection. The edit button takes you to the editing page. Note that this page contains a lot of tagging format commands. So make you just need to edit the relevant text rather than the tags.

As the tagging is included, please make sure that you only edit the text, and not the coding. If you are not sure about this please email help@it.ox.ac.uk with details of what you want the new text to say, and we can change this for you.

Added in distributed messages
This allows you to set footer and header messages via the edit button. If there is no text in the file, these will not be added. In each case, click the Edit button, enter the new text, and then click on Save.
More
There are two extra messages which can be set here, one to confirm unsubscription from the list, and the other to let users know they have been removed from a list. Click on the Edit button to update the text, and then click on the Save button.

1.3. Managing Subscribers

This is where you view, edit and perform actions related to subscribers.

Manage subscribers screen

The diagram above shows the subscriber options available. You can remove members by selecting them using the check boxes, then clicking Delete selected email addresses. You also have an option to turn off notifying a subscriber when they have been removed from the list.

Toggle selection lets you select or unselect all subscribers.

Pending subscriptions
If subscriptions to the list need to be approved, this is where you do that. Click on the Pending Subscriptions button.
Plain text list of addresses
This will give you a list of the subscribers to the list, in plain text format. This is useful if for instance you want to copy and paste subscribers into another list. Click on the Plain-text list of addresses button to generate the list.
Exclude
Click on this button to show a list of people who are automatically excluded from the list.
Add subscribers
You can add subscribers one at a time, or add bulk subscribers. To add a single subscriber, click on the Add Subscribers button, then add the relevant email address. If you don’t want a subscription confirmation message sent, then click the Do not notify box. Then click on Add. If you want to add more than one subscriber, click on the Add multiple subscribers button. Add the new addresses one per line with no punctuation. If you want to add them from an external sourse, click on Choose file the upload the file. If you want to completely replace the current list of subscribers with the new list of subscribers, click the replace existing subscribers box. If you don’t want new subscribers to receive notification of their addition to the list, click the do not notify box. When you have finished click on Add subscribers
Current Subscribers
You can search for the lists which an address is currently subscribed to. Add the address into the search field and then click on the Search button.

You can see all the addresses currently subscribed to the list. To remove an address or addresses, click in the check box next to the address, and when ready, click the Delete Selected Addresses button. If you don’t want the subscribers to be notified that they have been removed, also click the Do not notify box.

Blacklist
The blacklist is the list of addresses who are not allowed to post to the list. To add addresses, enter them one per line, with no punctuation then click on the Save button
Whitelist
The whitelist is the same as the allowed poster list in other systems. It is a list of addresses which have permission to post to the list. This is useful with lists such as announcment lists, where you only want limited people to post, or where they might fall outside the posting criteria for the list. Enter one address per line, with no punctuation marks. When ready, click the Save button to add them.
Bounces
To select addresses to remove, click in the check box next to the relevant address. Then click the Delete selected email addresses button. If you don’t want a notification mail sent to the address (which probably wouldn’t arrive if the address was bouncing) click the Do Not Notify box.
Blacklist
Any addresses added to the blacklist will not be able to post or subscribe to the list. Enter one address per line. Useful for blocking spammers from open lists
Whitelist
This allows you to set addresses which are allowed to post to the list even if they fall outside the list configuration. This is useful for lists where you only want certain people to be able to post.
Manage Archives
This allows you to delete selected sections of the archive, or to download them as a zip file.
Bounces
This will give you a list of addresses which are currently bouncing, and allow you to remove them.
Logs

1.4. List nesting

It is now possible for listmasters and privileged owners to set up list nesting. This is where you can set a maillist as a subscriber of a list, so a list can post to another list. To set this up:

  • Open the list you wish to subscribe other lists to
  • Select the List Config tab
  • Click on the Sending/receiving setup button
  • Scroll down to Require the list to appear in the To or CC fields
  • Set this option to Off
  • Click on the Update button at the bottom of the screen

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Written by IT Services. Latest revision 12 September 2014