1. Sympa information for privileged list owners
This is the role which was previously the list owner role in EZMLM. The actions are arranged in tabs, and under each tab, there is another range of options. You can access these either via the subset of tabs or via the menu underneath.
Note with all list options, there is a
1.1. List Config
Note to save changes, click on the
Update button which is at the bottom of the page.
The following options are available.
- List definition.
- Sending/receiving setup
- Bounce management.
1.1.1. List definition.
- Subject of the list
- This is usually set when the list is first created, and can be edited here simply by entering the new list subject and saving.
- Visibility of the list
- This has a drop down menu list, and controls who is able to see the list. The options are:-
- Conceal except for subscribers
- This type of list will only be visible to subscribers
- Publicly visible
- Anyone can see this list
- Conceal even for subscribers
- Only owners can see the list.
This is where you add/remove list owners, or change their permissions. There are two levels of owner, privileged and normal. Privileged has overall control of the list, and normal allows more limited function such as updating subscribers. Note that only privileged owners can make changes to owners.
Owners are added by email address. Enter the address in the email address field. You can add further information in the remeaining fields, eg name etc, but this isn’t necessary. Under profile: there is a drop down list which allows you to set the owner's permissions as privileged or normal. Normal owners are not able to make changes to owner's statuses. These need to be done by privileged owners.
Please note that only ox.ac.uk addresses can be list owners.
To remove an owner, blank their address. Once you have finished making changes, scroll to the bottom of the page and click on the
Updatebutton. Note that if you set the reception mode field to nomail, then you won’t receive any email sent to the listname owner address. If you set the visibility field to conceal, that particular owner won’t appear in the list of owners in the side info panel.
- Allows you to set a moderator for the list. These are added by email address.
- Internet Domain
- The internet domain is also listed, this tells you whether the list is maillist.ox.ac.uk, maillist.admin.ox.ac.uk or maillist.chem.ox.ac.uk.
- Reject mail
- Mail with a higher X-Oxford-Spam-Score than this (0 disables this option).
If this is left set at 0 then no filtering will be done. To set filtering, set the filter level by number in the field (eg 5), and then click on update at the bottom of the screen.
1.1.2. Sending/receiving setup.
This section allows you to configure the list.
- Who can send messages
- You have a drop down menu to choose the options for posting to the list. These are self explanatory, but click on the help button for more information.
- Digest frequency
- Users can choose to receive messages to the list as a digest, rather than receiving individual messages. This allows you to set the frequency option for the digest.
- Digest maximum number of messages
- Allows you to set the maximum number of messages per digest. Default is 25.
1.1.3. Available subscription options
The reception mode drop down menu allows you to set the subscription options for the list. In the case of an announce list for instance, you might not want subscribers to be allowed to receive posts as a digest, in case they miss urgent announcements.
Most of these options are self explanantory, but there are options to choose whether a welcome message is sent, whether the application to join has to be approved, or in the case of a close list, self subscription is not possible at all.
- Subscription profile
- Reply address
- This determines what the reply to address will be for the list. Usually the posters address but the list address can also be set as a reply to address.
- Subject tagging.
- Reject mail from automatic processes
- This aims to reduce spam by blocking automatic processes from posting to the list.
- Mime types to be rejected.
- This option is configurable, see help for more information.
This allows you to determine what options are available for viewing/subscribing etc. In each case there is a drop down menu, plus a
Help button for definitions.
- Who can view list description.
- This can be set to either anyone, or restricted to subscribers only (private) via a drop down menu.
- Who can subscribe to the list.
- The drop down list here has various options in the drop down menu, plus a help button for more definitions. This is where you set the subscriber options, depending on whether you want open subscription, closed subscription approved subscription and various others.
- Who can unsubscribe
- This allows you to set permissions for unsubscribing from the list via a drop down menu of options. For announce type lists for instance, you can set the list so that people can’t unsubscribe themselves.
- Who can invite people.
- You choose this option from the drop down list. These are fairly self explanatory.
- Who can view subscribers.
- This allows you to set the permissions for who can view the subscribers of the list, again via a drop down menu.
- Web Archives
- Note this option will only have content if the list has an archive. Via a drop down menu, you can set the permissions for viewing the archives. They will be web archives only.
- This section allows you to configure actions related to addresses which are bouncing.
Most of the information here will be read only, but might be useful.
- Regular expression applied to prevent loops with robots.
- This will prevent generating dialogue with robots which might cause looping. This is set centrally as a default by the list administrator, and can’t be changed by managers.
- Email address protection method
- This is also set to a default and can’t be changed. This is for spam protection.
- Creation of the list
- Tells you when the list was created and who by.
- Last update of the config
- This tells you who the last person to change any of the list configuration was. It doesn't tell you what was changed though.
- Status of the list
- Tells you whether the list is open/private etc
This section is for setting and editing the standard texts which are set for various list commands such as welcome messages to subscribers, footers, headers etc.
- HTML pages
- Click on the edit button, enter the new text, and then save.
- Automatic messages.
- This is where you can set/edit messages sent out in response to various list commands such as welcome, rejection. The edit button takes you to the editing page. Note that this page contains a lot of tagging format commands. So make you just need to edit the relevant text rather than the tags.
As the tagging is included, please make sure that you only edit the text, and not the coding. If you are not sure about this please email email@example.com with details of what you want the new text to say, and we can change this for you.
- Added in distributed messages
- This allows you to set footer and header messages via the edit button. If there is no text in the file, these will not be added. In each case, click the
Editbutton, enter the new text, and then click on
- There are two extra messages which can be set here, one to confirm unsubscription from the list, and the other to let users know they have been removed from a list. Click on the
Editbutton to update the text, and then click on the
1.3. Managing Subscribers
This is where you view, edit and perform actions related to subscribers.
The diagram above shows the subscriber options available. You can remove members by selecting them using the check boxes, then clicking
Delete selected email addresses. You also have an option to turn off notifying a subscriber when they have been removed from the list.
Toggle selection lets you select or unselect all subscribers.
- Pending subscriptions
- If subscriptions to the list need to be approved, this is where you do that. Click on the
- Plain text list of addresses
- This will give you a list of the subscribers to the list, in plain text format. This is useful if for instance you want to copy and paste subscribers into another list. Click on the
Plain-text list of addressesbutton to generate the list.
- Click on this button to show a list of people who are automatically excluded from the list.
- Add subscribers
- You can add subscribers one at a time, or add bulk subscribers. To add a single subscriber, click on the
Add Subscribersbutton, then add the relevant email address. If you don’t want a subscription confirmation message sent, then click the
Do not notifybox. Then click on
Add. If you want to add more than one subscriber, click on the
Add multiple subscribersbutton. Add the new addresses one per line with no punctuation. If you want to add them from an external sourse, click on
Choose filethe upload the file. If you want to completely replace the current list of subscribers with the new list of subscribers, click the
replace existing subscribersbox. If you don’t want new subscribers to receive notification of their addition to the list, click the
do not notifybox. When you have finished click on
- Current Subscribers
- You can search for the lists which an address is currently subscribed to. Add the address into the search field and then click on the
You can see all the addresses currently subscribed to the list. To remove an address or addresses, click in the check box next to the address, and when ready, click the
Delete Selected Addressesbutton. If you don’t want the subscribers to be notified that they have been removed, also click the
Do not notifybox.
- The blacklist is the list of addresses who are not allowed to post to the list. To add addresses, enter them one per line, with no punctuation then click on the
- The whitelist is the same as the allowed poster list in other systems. It is a list of addresses which have permission to post to the list. This is useful with lists such as announcment lists, where you only want limited people to post, or where they might fall outside the posting criteria for the list. Enter one address per line, with no punctuation marks. When ready, click the
Savebutton to add them.
- To select addresses to remove, click in the check box next to the relevant address. Then click the
Delete selected email addressesbutton. If you don’t want a notification mail sent to the address (which probably wouldn’t arrive if the address was bouncing) click the
Do Not Notifybox.
- Any addresses added to the blacklist will not be able to post or subscribe to the list. Enter one address per line. Useful for blocking spammers from open lists
- This allows you to set addresses which are allowed to post to the list even if they fall outside the list configuration. This is useful for lists where you only want certain people to be able to post.
- Manage Archives
- This allows you to delete selected sections of the archive, or to download them as a zip file.
- This will give you a list of addresses which are currently bouncing, and allow you to remove them.
1.4. List nesting
It is now possible for listmasters and privileged owners to set up list nesting. This is where you can set a maillist as a subscriber of a list, so a list can post to another list. To set this up:
- Open the list you wish to subscribe other lists to
- Select the List Config tab
- Click on the
- Scroll down to Require the list to appear in the To or CC fields
- Set this option to Off
- Click on the
Updatebutton at the bottom of the screen