You can use Entourage not only to access email, but also to use an online calendar that you can access from any exchange client and that you can give other people access to, and to share contacts, tasks, files and folders with your colleagues. This guide will explain how you transfer events from your existing Entourage calendar on your local computer into the online calendar, how to share your calendar with your colleagues, how to schedule a meeting using Entourage, and how to synchronise Entourage with the Nexus server to ensure your information is always up-to-date and correct.
The following sections assume you have already successfully configured Entourage to access Oxford Nexus (the Oxford University Exchange server).
2. Uploading events from your local calendar
If you have previously used Entourage to keep an electronic calendar on your computer, it is likely that it contains events you will need to transfer to the calendar on the Exchange server. In the example below, you can see that on the left, the Calendar that is highlighted is located in the
On My Computer folder and therefore on your own machine rather than on the server. Under the highlighted calendar, there is an item
Calendar Views. One of the options it offers is
All Events. Click on this option.
This should bring up the events that you saw above in week view in the following format. If you have already entered some events in your online calendar as well as in the local Entourage Calendar, ensure
On My Computer is selected, as it is below.
Go to the
[Edit] menu and click on
Select all. This should highlight all events in blue. You can then click on them and, without releasing the trackpad button, drag them onto the calendar listed under the name you have given your Exchange account, in the example below OUCS Nexus. The image shows the local events being dragged to the Nexus calendar.
If you now open the calendar on the Exchange server - in the image below, this calendar is now highlighted in blue - you will see it has added the events from your local calendar.