Nexus provides two distinct address books:
- The Nexus Global Address Book
- This contains the email address and department/college of each member of the University. It is updated centrally, and you cannot add to or change it. If your own details are incorrect, please inform the IT Services Help Centre.
- Each user has their own address book, stored on the Nexus servers so that it is available from anywhere in the world via Outlook Web Access. You can use this to store the details of friends, colleagues, family, or anyone you want! You can also create distribution lists, which allow you to group together a set of people who you frequently email together, such as your research group, or housemates.
1. Import contacts
When you first start using Nexus, you will probably want to transfer your Address book or Contacts from a different email system.
Entourage can import contact files which are stored as comma-separated values (.csv), or tab-separated values. In order to do this, you will need to export your contacts from your current mail program.
Open Entourage and connect to your Nexus account (for configuration instructions, please go to the Set-up section). From the Entourage menu, click
Contacts or messages from a text file and click the right-arrow to continue.
Import contacts from a tab- or comma-delimited text file and click the right-arrow.
Browse to your saved file and click
Import to open the contacts file.
You now have the opportunity to check that Entourage has correctly interpreted the fields in your saved contacts list. Any fields appearing in the right-hand list,
Unmapped fields, will not be imported correctly, appearing as Notes attached to each contact. If these fields correspond to fields in the Entourage list on the left (
Mapped fields) then you can drag and drop them into the correct positions to map the fields. Once you are satisfied, click
Import to start the import.
Entourage will now perform the import. If you have a large number of contacts, this may take a while. Once it is finished, click
Finish to close the Import Wizard.