Nexus provides two distinct address books:
- The Nexus Global Address Book
- This contains the email address and department/college of each member of the University. It is updated centrally, and you cannot add to or change it. If your own details are incorrect, please inform the IT Services Help Centre.
- Each user has their own address book, stored on the Nexus servers so that it is available from anywhere in the world via Outlook Web Access. You can use this to store the details of friends, colleagues, family, or anyone you want! You can also create distribution lists, which allow you to group together a set of people who you frequently email together, such as your research group, or housemates.
You can also share your contacts with other Nexus users.
The following sections assume you have already successfully configured Entourage Web Services to access Oxford Nexus (the Oxford University Exchange server).
1. Import contacts
When you first start using Nexus, you will probably want to transfer your Address book or Contacts from a different email system.
Entourage Web Services can import contact files which are stored as comma-separated values (.csv), or tab-separated values. In order to do this, you will need to export your contacts from your current mail program. You will need to save these exported contacts somewhere accessible, eg on your Desktop, for the next part of the process.
Once you have exported your contacts from your current mail program you need to open Entourage Web Services and connect to your Nexus account (this assumes that you have already configured Entourage). From the Entourage Web Services menu, click
Contacts or messages from a text file and click the right-arrow to continue.
Import contacts from a tab- or comma-delimited text file and click the right-arrow.
Browse to your saved file and click
Import to open the contacts file.
You now have the opportunity to check that Entourage Web Services has correctly interpreted the fields in your saved contacts list. Any fields appearing in the right-hand list,
Unmapped fields, will not be imported correctly, appearing as Notes attached to each contact. If these fields correspond to fields in the Entourage list on the left (
Mapped fields) then you can drag and drop them into the correct positions to map the fields. Once you are satisfied, click
Import to start the import.
Entourage Web Services will now perform the import. If you have a large number of contacts, this may take a while. Once it is finished, click
Finish to close the Import Wizard.
3. Where next?
Now that you have seen how to delegate Nexus access using Entourage you may like to have a look at some other Nexus features:
- Configuring Entourage for use with Nexus
- Using Nexus calendars using Entourage Web Services
- Delegating access to email, calendar and other Nexus features
If you have any problems, in the first instance you should contact your local (College or Department) IT staff. If they cannot help then please contact the IT Services Help Centre for further assistance.