Adding or removing delegates to your Nexus mailbox using Outlook 2013

To add a delegate to your mailbox, or share parts of it with others (either read-only, or giving edit privileges), click File, Info, Account Settings, Delegate Access and go to the Delegates tab:

 

Click Add...:

 

Select the person you want to add as a delegate (type in the beginning of their name to zoom), click Add to add them to the box at the bottom, and then click OK. A new screen will open, where you can set their permissions:

Set your desired permission levels for each of the features, and click OK. You will now return to the list of delegates, with the new person showing:

Click OK to complete the process. You can change their permissions at a later date by returning to this screen, clicking on their name, and then clicking Permissions or Remove.

Please note that if you want the delegate to be able to open your mailbox automatically alongside their own mailbox, you have to make the containing folder visible. To do this:

  1. Right-click on Mailbox - Your Username (top of the list of email folders in the left-hand pane in Outlook). Select Folder Permissions.
  2. The new window opens and shows you the Permissions tab.
  3. If the delegate is not in the Name list displayed, click Add and search for the user in the Global Address List. Once found, select the user and click OK. The user will now appear in the Permissions list.
  4. Once the delegate is listed, click on their name and then tick the box saying Folder Visible
  5. Click OK to complete.

The delegate can now see your list of mailboxes, but can only access (read messages, reply, etc) the one(s) for which access has been delegated.

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Written by IT Services. Latest revision 27 February 2015