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Skype for Business Basics

Nexus365: Skype for Business - Basic steps

 

What is Skype for Business 

Accessing Skype for Business

Signing in

Set your Status

Set your Location

Add Contacts

Start a Meeting / Conference call

Schedule a Meeting

 

What is Skype for Business 

Skype for Business is an easy-to-use interface that allows users to communicate through text chat, voice calls, video calls and online meetings. You can use Skype for Business from nearly any Windows or Mac computer or mobile device, on campus or anywhere in the world as long as you have Internet access. 

 

Accessing Skype for Business 

Skype for Business can be accessed via the from within your Nexus 365 Outlook on the web.

CONNECT users can access it via the Oxford Applications Installer.

On self-managed computers you can also download it yourself   directly from Microsoft.

 

The guide below refers the stand alone software Skype for Business.

 

Signing in 

Please note this is a two step sign in; first ente​r your SSO username followed by @OX.AC.UK (please note the uppercase) => i.e. abcd1234@OX.AC.UK 

 

You will then be prompted to ente​r again your SSO username followed by @OX.AC.UK (please note the uppercase) => i.e. abcd1234@OX.AC.UK followed by your SSO password.

 

 

 

The main screen looks like this:

 

  This is the Contacts icon; it allows you to see all your contacts

  This is the Conversations icon; it allows you to see a history if all your past conversations

  This is the Meetings icon; it allows you to see all your scheduled Skype meetings

   This is the Options icon giving you access to the settings

 

Set your Status 

Your status (whether you’re available, away, busy, out of the office etc.) is automatically connected to your Outlook calendar. For example, if your calendar lists you as in a meeting, your Skype for Business status will show as Red: Busy.

To manually adjust your status, click the dropdown and select your status.

NB: if your status is Red, Amber or Green, you will be contactable by other users. If you don’t want to be contacted, for example if you are in an important meeting, you must select Do Not Disturb.

 

 

Set your Location 

To set your location, click on Set Your Location, and type in your location. Once you’ve added a location once, it’ll be automatically picked up from your network address (IP address). You can also select a location from your previously-added locations by clicking the dropdown.

 

 

Add Contacts 

There are two ways to add contacts:

 

1) click on the  button; from here you can also create a group by clicking on Create a New Group (this will work as a sub category of your Contacts)

 

2) You can also type their name or part of their name into the ‘Find Someone’ box.

Choose the person you want, then right click on their name and click Add to Contacts List. If you want to add the person to a group, click the name of the group (in the example below Colleagues or Service Desk).

The person you add will see a notification that you have added them as a contact.

 

Start a Meeting / Conference call 

To start an instant voice or video meeting, simply find someone in your contacts list (or search for them using the Find Someone box).

To start a voice or video call with a group, right-click on the name of the group, and click Start a Conference Call or Start a Video Call.

 

     

You can also invite participants to an ongoing conference call

 

Once you have added a few people to your conference call, you will see something like this:

 

Please use the control buttons at the bottom of the screen as required during the meeting:

   Click the video button to toggle your video on and off. When the button has a line through, the video is off.

  Click to microphone button to toggle your audio on and off (mute). When the button has a line through, you’re on mute.

  Click the screen button to carry out activity like sharing your desktop or a program, sending an attachment, or collaborating on a whiteboard.

  Click the red telephone button to leave the meeting.

 

Schedule a Meeting 

You can schedule a meeting by right-clicking a contact or group from your list of contacts

 

You can also use your Outlook calendar to set up one-off or a series of Skype for Business meetings. Open Outlook and navigate to your calendar. Click New Skype Meeting.

 

 

Set up your meeting as usual including the date, time, attendees, etc. A 'Join Skype Meeting' link will automatically be embedded in the meeting for you.

Then send it.

The invitees can accept the meeting in the usual way and it will go into their calendar. At the time of the meeting, attendees simply need to click the link to join the meeting.

 

You can set parameters for your meeting, such as who is allowed to present, who should wait in the lobby, speak or control the meeting. To do this, click Meeting Options; you can find more details about these settings at the following link: 

Set options for online meetings and conference calls

 

Remember, you can invite anyone to a Skype for Business meeting. They don’t need to have Skype for Business installed or any special software - they just need a device with an internet connection so they can join the meeting, and a webcam if they want to join the video call.

Please note:

1. An online meeting can only be as good as the internet connection its attendees have. Try to use a cabled connection if you can, or if not, ensure you have a good WiFi connection.

2. Use a headset to ensure the best possible audio experience.

3. If there are lots of people attending the meeting ask everyone to put themselves on Mute when they’re not speaking, to reduce background noise and distraction.

 

You can find more details about conference calls at the following link: http://help.it.ox.ac.uk/nexus365/skype-for-business-conference-calls

 

 

Written by IT Services. Latest revision 18 June 2018