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Nexus365: Skype for Business - Conference Calls

Nexus365: Skype for Business - Conference Calls

 

Scenarios

Inviting participants to an ongoing conference call

Control access to a Skype for Business meeting

Sharing documents and media during a conference all

Recording Audio and Video conversations

Schedule a Skype Meeting Broadcast

 

Scenarios 

Skype for Business can be a useful tool for the following scenarios:

  • conduct interviews
  • a large scale research collaboration
  • take a poll
  • deliver a lecture
  • one-to-one tutorial
  • conduct a student viva voce examination

 

Most of these scenarios are using the same basic functionalities; these will be briefly described below.

Starting a call and scheduling a meeting are described here: http://help.it.ox.ac.uk/nexus365/skype-for-business-basics

 

Inviting participants to an ongoing conference call 

If you need to add more people to your conference call, you can drag their names into the meeting from your Contacts list. Or add them by using the people menu:

- In the conversation window, in the Participants pane, click Invite More People.

- Select someone from the list, and then click OK. Skype for Business calls the person for you and adds them to the meeting.

 

Control access to a Skype for Business meeting 

When you create a new Skype for Business meeting, you decide who gets into the meeting directly, and who waits until you let them in. We recommend that you change these options for large meetings, or when you have confidential or sensitive info. You can set the following options in a new Skype for Business meeting by clicking Meeting Options on the Meeting tab.

 

Who gets in directly?

What happens

Recommended when...

Only me, the meeting organiser

 

You are the only one who gets into the meeting directly. Everyone else has to wait until admitted.

In an interview or exam setting.

People I invite from my institution

 

Only people who were invited can join the meeting directly. Everyone else has to wait until admitted.

In an interview or exam setting; you want to only allow specific people to join.

Anyone form my institution

 

Anyone from your institution can get in to the meeting directly, even if not invited.

In a restricted lecture setting.

Anyone (no restrictions)

 

Anyone who has access to the meeting link gets in to the meeting directly.

In a public lecture setting.

 

Sharing documents and media during a conference all 

A step-by-step guide can be found here: Sharing documents and media

 

Recording Audio and Video conversations 

When you record a Skype for Business meeting, you capture audio, video, instant messaging (IM), screen sharing, PowerPoint slides, whiteboard activity, and polling

Please find more details about recording on the Microsoft help pages.

 

Schedule a Skype Meeting Broadcast 

Skype Meeting Broadcast is a feature of Skype for Business Online that enables you to schedule, produce, and broadcast meetings or events to online audiences up to 10,000 attendees. The Skype Meeting Broadcast portal is where you schedule a meeting of this size.

Please find a comprehensive guide at the following page: Skype Meeting Broadcast

We would recommend to use the Replay Lecture platform offered by the University; specific queries can be channeled to replay@it.ox.ac.uk

 

 

 

 

Written by IT Services. Latest revision 18 June 2018