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Getting Started Guide

Interested in recording lectures or seminars?

If you are a member of staff and interested in lecture recording, we recommend you first read the Replay Lecture Capture Service Information for Departments. Also review the Frequently Asked Questions section and the Accessibility and Equipment pages to find out more about these topics.

How do I get started?

If you’re a member of staff at the University of Oxford and you are delivering a lecture or seminar at Oxford or elsewhere, you can use Replay to record your talk. Typically needed to get started is a Windows or Mac computer with a built-in or external USB microphone, and the Replay recorder software installed on your computer. Advanced users may wish to consider adding video to their recordings by using a USB webcam or external HDMI camera.
 
The Replay recorder will capture the audio from the microphone and synchronise it automatically with whatever is displayed on the computer screen, typically a PowerPoint presentation. If a camera is connected, the software will also capture video. Once the recording is completed, it will be automatically uploaded to the Replay Lecture Capture cloud server where, if necessary, it can be edited using a quick and easy-to-use web editor, before being delivered to your students via your WebLearn site.
 
 

1. Contact the Replay capture team

The Replay Lecture Capture team wants to ensure that academics and departmental AV/IT staff and administrators who opt into lecture capture are comfortable and capable when using the software. We prefer to meet new users face-to-face to discuss the service and options available to you or your department. Whilst waiting for a reply you may wish to look at the Introduction to Replay video on our training page.
 

Academics

If you're an academic and you would like to record your own lectures, get in touch via replay@it.ox.ac.uk and our team can help you get started using the Replay software on your Windows or Mac computer, as well as offer you basic training. The system is extremely easy-to-use and we're confident that even the most ardent technophobe can be up and running within a few minutes of using the software. In addition, many departments have already signed up to the Replay service and if you are delivering lectures at your department, Replay may already be set up in the lecture theatre. You can view a list of current departments using the service, along with local Replay representatives.
 

Departmental staff, IT/AV officers and administrators

If you are an IT Officer or administrator and are interested in installing Replay within your department, get in touch via replay@it.ox.ac.uk and we can advise on installation, recommended audio-video equipment and best practices. We can also advise on how to remotely schedule recordings on lecture theatre PCs, and more advanced technical details such as capturing projector feeds, recording from multiple computers at the same time to a single video, and streaming a live lecture over the network to an overspill room. You can view a list of recommended equipment and costs here.
 
Replay Lecture Capture can also be used to generate training material or mini-tutorials from your office, using a Windows or Mac laptop with a built-in webcam and microphone, and a copy of the Replay o software. 
 

2. Set up a WebLearn site

WebLearn is the Oxford University Virtual Learning Environment (VLE). WebLearn is used as an authentication (Single Sign On) gateway into Replay and ensures that the correct staff and students have access to the correct recordings. You may already have a suitable WebLearn site. If not, your local WebLearn co-ordinator can set one up for you. If you are not sure who this is, consult the list of Admin sites and local WebLearn co-ordinators.
 
One WebLearn site is mapped to a single folder in Replay. Once the site has been set up, add the Replay LTI tool. This is a one-time process for each WebLearn site. To do this follow these instructions: 1) Login to your WebLearn site with a maintain role and click 'Site Info'. 2) On the Site Info page, click the ‘Manage Tools’ button. 3) The next page shows a list of tools available in the site. Scroll down to the bottom of the page and locate ‘Plugin Tools’ and click the arrow next to it to see the ‘Replay’ tool. 4) Tick the check box next to Replay and click ‘Continue’ button. 5) Name the tool “Recorded Lectures” as suggested, and follow the on-screen instructions to add the tool to the left hand side of the page. 6) If you want to move the ‘Recorded Lectures’ menu link higher, go to Site Info > Page Order, where you can drag the tool to the desired position, and click ‘Save’.
 

3. Install the software

Once the LTI tool has been set up, you will see a new link, typically labeled "Recorded Lectures" or "Recorded Talks" in the left-hand menu of your WebLearn site. Clicking on this link will take you through to the Replay server where you can download the software for your Mac or PC. To download the manual recorder separately, for instance, if you are updating the recorder you can find all the latest versions of the recorder on our Downloads page. You will also be able to view and edit any existing recordings in the Replay folder associated with your WebLearn site. Please refer to our Recording guide on installing and creating your first recording.
 
 

Problems

If you have any problems please e-mail replay@it.ox.ac.uk
 
 
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Written by IT Services. Latest revision 20 August 2018