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Getting Started Guide

Interested in recording lectures or seminars?

If you are a member of staff and interested in lecture capture, we recommend you first read the Replay Lecture Capture Service Information for Departments. Also review the Frequently Asked Questions section and the Accessibility and Equipment pages to find out more about these topics.

How do I get started?

Typically needed to get started is a Windows or Mac computer with a built-in or external microphone, and the Panopto recorder software installed on your computer. Advanced users may wish to consider adding video to their recordings by using a USB webcam or external video camera.
 
The Panopto recorder will capture the audio from the microphone and synchronise it automatically with whatever is displayed on the computer screen, typically a PowerPoint presentation. If a camera is connected, the software will also capture video. The ease of use of Panopto enables non-technicial users to easily record lectures and manage content without the need of AV personnel being present.
 
Once the recording is completed, it will be automatically uploaded to the Panopto cloud server where it can be edited using a quick and easy-to-use web editor, before being delivered to your students via your WebLearn site or Canvas course.
 
 

1. Contact the Lecture Capture service

The Lecture Capture service strive to ensure that academics and departmental AV/IT staff and administrators who use the Lecture Capture service are comfortable and capable when using the software. We prefer to meet new users face-to-face to discuss the service and options available to you or your department. Whilst waiting for a reply you may wish to look at the Introduction to Replay video on our training page.
 

Academics

If you are an academic and you would like to record your own lectures, get in touch via replay@it.ox.ac.uk and our team can help you get started using the Panopto software on your Windows or Mac computer, as well as offer you basic training. The system is extremely easy-to-use and we're confident that even the most ardent technophobe can be up and running within a few minutes of using the software. In addition, many departments have already signed up to the Lecture Capture service and if you are delivering lectures at your department, Panopto may already be set up in the lecture theatre. You can view a list of current departments using the service, along with local Lecture Capture representatives.
 

Departmental staff, IT/AV officers and administrators

If you are an IT Officer or administrator and are interested in installing Panopto within your department, get in touch via replay@it.ox.ac.uk and we can advise on installation, recommended audio-visual equipment and best practices. We can also advise on how to remotely schedule recordings on lecture theatre PCs, and more advanced technical details such as capturing projector feeds, recording from multiple computers at the same time to a single video, and live streaming a lecture over the network to an overflow room. You can view a list of recommended equipment and costs here.
 
Panopto can also be used to generate training material or mini-tutorials from your office using a Windows or Mac laptop with a built-in webcam and microphone.
 

2. Install the software

You can find all the latest versions of the Panopto manual and remote recorder on our Downloads page. Installation guidance is also provided on this page. 
 
Please refer to our Recording guide on installing and creating your first recording. 
 
The Lecture Capture service team will inform all administrators and IT Officers of any major version changes via the mailing list here.
 

3a. Set up a WebLearn site

WebLearn is the Oxford University Virtual Learning Environment (VLE). WebLearn is used as an authentication (Single Sign On) gateway into Panopto and ensures that the correct staff and students have access to the correct recordings. You may already have a suitable WebLearn site. If not, your local WebLearn co-ordinator can set one up for you. If you are not sure who this is, consult the list of Admin sites and local WebLearn co-ordinators.
 
A WebLearn site is mapped to a single folder in Panopto. Once the site has been set up, add the Panopto LTI tool. This is a one-time process for each WebLearn site. To do this follow these instructions: 1) Login to your WebLearn site with a maintain role and click 'Site Info'. 2) On the Site Info page, click the ‘Manage Tools’ button. 3) The next page shows a list of tools available in the site. Scroll down to the bottom of the page and locate ‘Plugin Tools’ and click the arrow next to it to see the ‘Replay’ tool. 4) Tick the check box next to Replay and click ‘Continue’ button. 5) Name the tool “Recorded Lectures” as suggested, and follow the on-screen instructions to add the tool to the left hand side of the page. 6) If you want to move the ‘Recorded Lectures’ menu link higher, go to Site Info > Page Order, where you can drag the tool to the desired position, and click ‘Save’.
 

3b. Adding LTI tool to Canvas dashboard

As of August 2018 Canvas will be running simultaneously to WebLearn. For those adopting the Canvas approach, here are two correct methods for adding the LTI Panopto tool to the Canvas dashboard.
 

Method 1

  1. Log into Canvas using your SSO
  2. Click on the 'Courses' tab
  3. Click 'All Courses'
  4. Click on the course you have access to
  5. Click 'Settings'
  6. Click 'Navigation'
  7. Drag up the Panopto Recordings tab into the higher panel. The below panel shows what tabs are hidden to the student
  8. Click 'Save' at the bottom

Method 2

  1. Log into Canvas using your SSO
  2. Click on the 'Courses' tab
  3. Click on the course you have access to
  4. Click 'Create A New Module'
  5. Give the module a new name and select OK
  6. Click on the '+' symbol by the new module
  7. Change the first dropdown and select 'Page'
  8. Select 'New Page' and give the page a new name
  9. Click 'Add Item'
  10. Click on the new item to open it up in 'Pages'
  11. Click 'Edit'
  12. When you have the edit panel open click on the Panopto Recordings icon
  13. You can now add individual recordings from the Upload tab, from Panopto or your desktop. Or record a fresh one using your webcam using the Record tab.
 
After sucessfully completing these steps, you will have successfully integrated Panopto into your Weblearn site or Canvas course.
 

Problems

If you have any problems please email replay@it.ox.ac.uk
 
 
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Written by IT Services. Latest revision 9 August 2019