Installing, setting up and using Lecture Capture (Replay)
There are two types of Panopto software available for lecture capture: the manual recorder and the remote recorder. Each can record audio, video and slides/screen, but with different additional functionality. The following will explain how to install and setup each of the recorders and what each one is used for.
The manual recorder, as the name implies, is designed to allow the manual start/stop of recordings on the presentation computer. The manual recorder is available for Windows 7 and above, and macOS (formerly OS X) 10.9 and above. The latest versions of the manual recorder, which have been pre-configured to Oxford's servers, are available from the Downloads page.
To install, double-click on the downloaded package and follow the on-screen instructions. The Panopto Web Server field should be pre-filled but if not, use: ox.cloud.panopto.eu
Once installed, to sign into the manual recorder, visit any Replay-enabled WebLearn site, click the LTI menu link (usually labelled "Recorded Lectures") and in the Replay portal, click "Create > Record a new session".
When prompted, select "Launch Panopto". This will launch the Panopto manual recorder and sign you in.
Manual Recorder User Interface
The process of setting a recording up differs from the manual recorder to the remote recorder. The following image is taken from a Windows PC of the manual recorder interface. The numbers represent the different sections of the interface and what configurations you should use when configuring a recording.
- This is the Record button. Once the configurations have been made to the recorder, this button starts and stops the recording.
- Session Settings. This section allows you to select the Folder you wish the recording to be uploaded to. It has a drop down box that will show you what folders are available. These correspond to the WebLearn sites you have access to and what module you are recording. You can then Name the recording. Ticking the Webcast button on the right will give a URL that can be shared with other members of the university providing they have an SSO. They can click on the link, sign in and then watch the recording from another room. There is usually a thirty second to one minute delay.
- The Primary Source displays the settings for your video and audio inputs. The video inputs can vary from a built in or external webcam, to a high quality production camera. The audio is an essential part of lecture capture. You can not record without selecting an audio input. Replay recommend a USB microphone that can be found on the Equipment page. Replay recommends the Ultra quality setting for best looking results. The 'Enable Computer Audio' setting records any sound used internally on the computer in either a video or audio track. Eg: YouTube, Vimeo.
- Below the Primary Source is the Secondary Source section. Here you can select Capture PowerPoint and the Capture Main Screen. The PowerPoint will automatically capture the slides straight from the presentation when the user is on MS PowerPoint for Windows. The Main Screen is anything that is displayed on the computer screen. If the presenter users a PDF document instead of a PowerPoint presentation then the screen capture will be advantageous as it will be recorded as a whole. Within this section will also be able to add another camera source to the production. You will need to source a separate adaptor to complete the process.
- The large screen in this section is a preview of the screen capture. You can toggle this on and off. Below the preview you will see settings for the resolution of the video. Replay recommends that you raise the resolution to highest allowed. Here it is 1920 x 1080 which is High Definition. The fps stands for how many frames per second is captured. When displaying a PowerPoint presentation 12fps should be ample. This will give you a decent fluid transition of slides or mouse cursor movement. Place the kbps (kilobites per second) as high as you can so that the recording can be captured efficiently - be sure to click 'Apply' on the right.
The remote recorder can be installed on any Windows PC. It cannot be installed on a Mac. The remote recorder allows users from other computers, with Replay access, to remotely schedule and configure recordings without the need to be present at the computer that is presenting the lecture. It is used for lecture theatres and teaching spaces, as it will be controlled by someone who is not present at the computer. Users of the remote recorder are split into two groups; Schedulers and Managers. Schedulers will be able to create a timetable for any lectures taking place. This includes configuring the times, dates and which PC is presenting the lecture. Managers will have control of the recording configuration such as audio and video inputs, as well as scheduling a timetable for the lectures. In most instances, the IT Officer of a department would take on the role of a Manager whilst the administration team would take on the role of Scheduler.
- Download the Remote Recorder for Windows 7 or higher.
- The Remote Recorder will now download. Once it has finished, navigate to your downloads directory and open panoptoremoterecorder.exe to begin the installation.
- When you've opened it, click "Run" on the first panel.
- This will begin the installation prompt and load the next window. Fill in the Panopto Web Server address the same as the manual recorder: ox.cloud.panopto.eu.
When filling in the Description for the Remote Recorder you must use Replay's naming convention: Department Name - Building Name - Lecture Room Name eg: Engineering - Thom Building - Lecture Room 1.
- Once this has been completed then click on the Next button to move on to the destination folder.
- Here you will choose the location of the remote recorder. Click OK once this is done.
- This will now install the recorder to your chosen location. Click Finish on the following window. It will also create an icon in your system tray.
- There are several different icons that will show you the current status of the remote recorder on your computer. Please check them below to find out what each one means:
- Once the remote recorder has successfully installed, you will need to contact the Replay team by sending an email to email@example.com. Please inform Replay on who will be using the remote recorder. You will need to provide their name, email address, what remote recorder name you have added and their responsibility (Scheduler or Manager). You will need to email Replay everytime you add a new remote recorder into the department. Please make sure that users have logged into Replay through the WebLearn site at least once so that an automatic user name is created for them.
- Once the Replay team has completed the back end procedures, they will notify you to confirm the users are ready to use the remote recorder. Please allow 24 hours for this process to complete.
How to schedule a recording
Scheduling recordings allows a user to setup a series of recordings in advanced for a particular period of time.
To schedule a recording you will firstly need to log into your WebLearn site using your SSO. From here, click on the Recorded Lectures tab on the left hand side. This will take you directly to the Replay portal. Once you are in the Replay portal you will need to click on the Create button at the top of the window. This will provide you with a drop down menu.
Click on the Scheduled Recording tab. A form will then open up on top of your current window. You will then need to complete the form by filling in the blank fields with the schedule of your lectures.
1. Session Information
The Name field can be the module or the lecture title. This name will be seen by the students and staff or anyone who can access it once the recording is published.
The Folder drop down will give you a list of folders that you have created within Replay. You can create sub folders inside Replay. All of these can sit under a parent folder that corresponds with the course title (which is often the name of the WebLearn site). You can also select Assignment Folders. These are folders that are hidden to the students before they are published. It means you can place the videos in a private area so that they can be edited after the recording. Once edited and finalised, the video can then be moved into the parent folder where it can be published and seen by the students.
Please leave the Sharing tab unticked. This would allow external individuals to see the recordings using the URL that is created with each recording. Replay has a limited number of viewing hours per year. We do not share the videos publicly as these viewing hours are then depleted at a significant rate. Replay is intended for internal use only. To share the videos publicly or to embed a video on an external site we ask you export the recording out of Panopto first.
When selecting a source you can choose between two different remote recorders. The primary recorder and the secondary recorder.
Most lecture theatres or seminar rooms have Replay installed on one machine - usually the PC that the lecturer is presenting from. In other, more complex situations, a remote recorder can be installed on the presenting PC as well as another PC. There are several reasons for this but this is covered in a section below, entitled Dual Recorders. The Replay remote recorder would therefore, be installed on two machines in the same lecture theatre. The primary remote recorder will need to be the one that has an audio input. If a USB microphone has been plugged into the machine that is being recorded from then this is your primary. You will need to make sure that both machines are identified by their unique names that are given in the installation process.
The remote recorder allows the user to schedule a series of lectures over a long period of time. If a lecture takes place on a particular day of the week and is repeated each week throughout the rest of term, then you can tick the Repeat Recording box.
Times can also be added manually. A lecture might be timetabled to start on the hour and finish on the hour, but in reality lectures can sometimes over run. If there are certain weeks that will not be recorded then you must manually go through and delete these recordings individually. You cannot repeat recordings on certain weeks.
If there is no lecture following the current lecture then you can add a later finish time for the lecture such as 13:08. This gives you extra lead time at the end without the recording finishing too early. Be aware, if there is a following lecture, creating a later finish time will interrupt the next lecture recording. Always check the room time table.
4. Quality Settings
Quality settings depend on the specs of the computer.
Replay always recommend that you use an MP4 setting and boost the Primary and Secondary video quality up to full. You should also optimise the video to Resolution.
Once the form is complete, simply click Create. This will then schedule all of the recordings you have made into your folder.
What is dual recording?
Dual recording is when two computers, that maybe far apart from each other, have Panopto remote recorders installed on each of them. These recorders can be used to record a single session that is synced together after.
Why would you use dual recorders?
In situations where the projector, camera or audio devices are too far from the presenting computer - or the computers have difficulties being installed and positioned. Often large lecture theatres have an AV booth at the back of the lecture room. This will record the audio and the video. The computers in the AV booth can store the recordings. The presenter will use the computer at the front of the lecture theatre. This is known as the presenting PC and will run the PowerPoint presentation. The desktop screen is captured on this machine.
Webcasting and Livestreaming
Both terms do mean the same thing. Both are live recordings that are streamed over the internet to multiple viewers. It's becoming an increasingly popular medium and can be watched by anyone in the world at the same time as the recording is being filmed. There is only a slight delay from ten seconds to two minutes when the recording is live-streamed. This method can also be used if a particular lecture theatre is too full and a spill-over room is needed. This way the recording can be displayed in the second room and takes place at almost the exact same time. To set up a webcast you just need to click on the Webcast button when scheduling the recording. It's located in the 'Schedule' section in the 'Schedule a Recording' section. This will provide you with a URL that you can then send out to any users that want to watch it.