Replay Lecture Capture Service

Welcome

Welcome to the Replay Lecture Capture homepage. Within this site you will find helpful information about Replay, how the software works, how to install the recorder as well as training material and links to case studies.

Surveys show that automated lecture capture is the #1 service requested by students at Oxford University. In response to this need, Replay Lecture Capture is a new and evolving service that allows students to review an audio/visual presentation of what was presented in a lecture or seminar, and provides an archive and ‘view again’ facility for exam preparation and revision. The service was piloted in 2014 and 2015; an evaluation report is available, which includes feedback from students on the value of lecture recordings to them (single sign-on required).

The system is automated (as opposed to manual), so that a department or lecturer can initiate and manage recordings without the need for AV personnel to be physically present during the lecture. The policy at Oxford is opt-in, which means that individual lecturers can elect to make use of the service if they feel it will support student learning and revision. Some departments have found that as more lecturers opt in, they schedule the recording of all lectures in advance to avoid disappointment later, if a particular lecture series was not recorded. Switching to an opt-out policy is a decision that rests with individual departments.

To view the Help guide we suggest that you browse the information below and then head over to the Getting Started Guide followed by the Training Material. If you have further questions please visit the Frequently Asked Questions page or get in touch with the Replay team by sending an e-mail to replay@it.ox.ac.uk

We encourage all Oxford University staff to sign up to the Replay Lecture Capture WebLearn site to receive regular e-mails containing the latest news and updates to the service. When you go to the site, you will be prompted to log in with your Oxford Single Sign-on; then click on the link to join the site as a member, which will automatically subscribe you to the mailing list.

Overview

The Replay, the automatic lecture capture project has been running since January 2014 and in this time it has clocked up 7837 hours of recordings and over 100,000 individual viewings by students from 15 different departments. The system that has been selected is incredibly easy to use, and what you see here is all uploaded automatically to the system and synchronised. It’s very different from a VLE where a lecturer has to manually upload their lecture notes.

Philosophy slide: At top left you see the video of the lecturer – video is optional and you can elect to record audio only. Below the video you see a Slides Contents listing that has been created automatically from the titles of the slides – this enables students to skip to a section they particularly want to hear again rather than listen to the whole recording. Over on the right the lecture notes are displayed and again students can use the thumbnails below the screen to find particular sections of the lecture. If you look below the video there is a third way for the student to search: the search tool can locate a keyword in either the slides, or the audio recording (if you set the inbuilt voice recognition software to process the audio afterwards).

Physics slide: One of the advantages of the system is the high quality of the images that it is possible to provide. As you see in the example from Physics, it is perfectly possible to set the camera to capture material on the blackboard or other material you want to include, and students can zoom in to see this in more detail. The system has proved very quick and easy to set up, and has already demonstrated that it can help solve problems with rooms (capacity, accessibility) at quite short notice – it can be set up in about an hour.

Case study slide: Physics was one of the earlier adopters of the system and Professor Steve Simon was one of the earliest users within the department, so he now has two years’ of experience and data. From his perspective the system works effectively, captures the essential material, is unobtrusive and hasn’t required any changes to teaching methods or content. Student viewings are tracked by the system and this has revealed something quite interesting – there are the expected spikes in usage as revision before exams, but there is also evidence of students referring to lecture recordings from earlier years before attending their own lectures, helping them to prepare for, and better understand, the upcoming lectures. For more information on this please visit the Case Studies page.

About Replay

How does it work?

  • A lecturer can automatically record their lecture on the presenter's computer or their personal laptop.
  • Recordings are automatically uploaded to a transferred to a secure cloud server immediately after the lecture.
  • Recordings can either be released immediately or they can be reviewed to make minor changes before release to students.

The software

  • Replay at Oxford uses a commercial solution called Panopto - www.panopto.com.
  • The manual recorder software is available for Windows or Mac OS X. The remote recorder software is available for Windows only.

WebLearn integration

  • WebLearn provides a ‘gateway’ into Panopto, with the following benefits:
    • Single Sign On - no need for separate logins into Panopto.
    • Secure access for members of the WebLearn site only.
    • Lecturers can review, approve and release recordings via the WebLearn tool.
    • Students view the recordings via the WebLearn site.
  • Recordings are hosted in the cloud. No recordings are stored directly within WebLearn.

What the viewer sees/hears

  • Audio + slides is recommended as it is the simplest option.
  • Video is optional, using a compatible webcam or HDMI camera.
  • The viewer can jump to any slide, with its corresponding audio.
  • Both slideshow metadata and spoken audio are searchable.
  • Recordings may be downloaded as MP3 or MP4 files for offline use.

Service area: 

Written by IT Services. Latest revision 11 October 2016