Calendars are automatically shared with account delegates, but account owners can also share their calendars with non-delegates through Outlook.
Outlook
Share your calendar with colleagues:
Outlook: Use steps below to update Default permissions to Free/Busy, time, subject, location.
Outlook 365: Use steps below to update My Organization permissions to Can view titles and locations.
Meetings can still be marked as private whenever required.
- In Outlook, select the calendar icon from the bottom left navigation panel
- Within the My Calendars section, right click on the calendar you are sharing
- Select Properties > Permissions tab
- Select or Add... the users you are sharing with
- Select the appropriate permissions:
Outlook
Read Details shown to the person Write Calendar items the person can create or update (leave blank in most cases) Delete Calendar items the person can delete (None in most cases) Other Tick Folder visible Outlook 365
Can view when I'm busy Show Free/Busy times Can view titles and locations Show Free/Busy, Subject, Location Can view all details Show full details Can edit Show full details and allow editing Delegate Show full details, allow editing and sharing the calendar with other
Outlook
Share your calendar with colleagues:
Use steps below to update My Organization permissions to Can view titles and locations.
Meetings can still be marked as private whenever required.
- In Outlook, select the calendar icon from the bottom left navigation panel
- Within the My Calendars section, right click on the calendar you are sharing
- Select Properties > Permissions tab
- Select or add the users you are sharing with
- Select the appropriate permissions:
Can view when I'm busy Show Free/Busy times Can view titles and locations Show Free/Busy, Subject, Location Can view all details Show full details Can edit Show full details and allow editing Delegate Show full details, allow editing and sharing the calendar with others
Outlook
Share your calendar with colleagues:
Use steps below to update My Organisation permissions to Can view, sharing Only titles and locations.
Meetings can still be marked as private whenever required.
- In Outlook, select Calendar
- Select the top left Outlook icon
- Select the settings icon next to the calendar you are sharing
- Select Add people
- Provide the name or email address of the person you are sharing with
- Select the person, then the top right icon
- Select the person again, then the appropriate permissions:
Can View
Only when I'm busyShow Free/Busy times Can View
Only titles and locationsShow Free/Busy, Subject, Location Can View
All detailsShow full details Can edit Show full details and allow editing Delegate Show full details, allow editing and sharing the calendar with others
Outlook
Share your calendar with colleagues:
Use steps below to update My Organisation permissions to Can view, sharing Only titles and locations.
Meetings can still be marked as private whenever required.
- Open the app and navigate to the calendar
- Select the top left calendar icon
- Select the settings icon next to the calendar you are sharing
- Select Add people
- Provide the name or email address of the person you are sharing with
- Select the person, then the top right icon
- Select the person again, then the appropriate permissions:
Can View
Only when I'm busyShow Free/Busy times Can View
Only titles and locationsShow Free/Busy, Subject, Location Can View
All detailsShow full details Can edit Show full details and allow editing Delegate Show full details, allow editing and sharing the calendar with others
Outlook (browser based)
Share your calendar with colleagues:
Use steps below to update My Organisation permissions to Can view titles and locations.
Meetings can still be marked as private whenever required.
- Log in to Outlook on the web using your Oxford username in the format abcd1234@ox.ac.uk and your Single Sign-On (SSO) password
- In the leftmost column, select the calendar icon
- Select the ellipsis next to the calendar you are sharing
- Provide the email address or name you are sharing with
- Select the appropriate permissions:
Can view when I'm busy Show Free/Busy times Can view titles and locations Show Free/Busy, Subject, Location Can view all details Show full details Can edit Show full details and allow editing Delegate Show full details, allow editing and sharing the calendar with others - Select Share