Search Google Appliance

Home >> Nexus365 >> Nexus365: OneDrive for Business

Nexus365: OneDrive for Business

OneDrive for Business (ODFB) is a secure document repository suitable for University data. Cloud-based, it allows you to store and access your work files from any device. It is a convenient place for storing files that you are currently working on and that you may want to share with a small number of people before publishing more widely. Refer to the Usage guidance for further details on using the functionality in a safe and secure way.

Note: There are several different versions of OneDrive available as well as the version provided by Nexus365. The comparison chart below provides a quick guide to the differences between the different versions you may come across.

This table shows the differences between the various OneDrive offerings that are currently available at the University, to help you understand which is best for your needs. It should be noted that in addition to personal versions of OneDrive, other file sync and share services, such as DropBox and Box personal accounts breach University security guidance.

  Nexus365 logo nexus logo One Drive logo On the hub logo
 

Nexus365 OneDrive for Business

SharePoint OneDrive (on Premise)
mysite.nexus.ox.ac.uk

OneDrive Personal

OneDrive for Business
Through Kivuto

Does it comply with University security requirements? Yes Yes No No
Storage Up to 5TB 2GB 5GB(1) 1 TB (up to 5TB on request)
Data location UK Datacentre(s) On University Premises Worldwide EU Datacentre(s)
Authentication (how to log in) Single sign on (SSO) SSO (internal University card holders only) Personal Microsoft Account SSO to sign up, then new credentials held in Azure AD
(@oxforduni.on.microsoft.com)
File sharing Anyone (internal or external to the University) Internal University card holders only Anyone Anyone
Support IT Services /Local IT IT Services /Local IT Microsoft Kivuto/ Microsoft
Data access/ Account expiry * Account expires as soon as you leave the University.
* Anyone who has been given shared access to files will be able to for further 2 months.
* Account expires as soon as you leave the University.
* IT back up access for further 60 days.
* Perpetual unless account removed by owner. * Annual subscription, requires annual renewal.
* When you leave the University the account expires when next due for renewal.
Key Advantages Integrated part of University Office365.
* Supported by the University
* On-premise, suitable for any University data.
*Allows you to use SharePoint libraries and lists within your OneDrive space (such as shared calendars, custom lists etc).
* As this is tied to you personal account, the space stays with you as long as your account stays active.  
Disadvantages * Not suitable for data that is required to be stored on premise.
* Individuals are responsible for moving their data they want to keep out before they leave.
* Small (2GB) storage space.
*No file sharing with external users.
* Individuals are responsible for moving their data they want to keep out before they leave.
* No University support.
* Not to be used for University business.
* Can share content anonymously but not necessarily securely.
* No University support.
* Not to be used for University business.
* Has no associated email address.

Getting started

Via your web browser, OneDrive for Business is accessible from the Nexus365 Portal Page. Mobile apps are also available.

Microsoft overview available at: Microsoft OneDrive overview

Syncing data

For guidance on OneDrive sync clients refer to the relevant Microsoft guidance:

Leaving the University

As per the guidance on the comparison table above, your account expires as soon as you leave the University. Anyone you have given shared access to files will be able to access them for a further 2 months only.

OneDrive for Business is not a replacement for existing University approved file store platforms that you may already be using for example SharePoint, departmental shared drives etc. Please refer to the policy of your faculty, department or college with regards to the final storage location of any documents (including research materials). It is important that you move all University files to a final storage location before you leave the University. Please see Finishing at Oxford for more details.

 

Written by IT Services. Latest revision 16 February 2018