Recommended audio-visual (AV) equipment for offices, meeting rooms and teaching spaces

Our recommendations for audio visual equipment have been created in partnership with the university's preferred AV supplier. They are designed to support in-person, online and hybrid activities such as meetings and teaching.

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Meeting rooms and teaching spaces which contain audio visual equipment should:

  • Support the connection of external devices via HDMI
  • Include the ability to participate in a Teams meeting

Teaching spaces should also include provision for:

  • Recording lectures using the Panopto lecture capture software

A typical office PC can be equipped to support participation in online and hybrid meetings by adding a webcam and headset.

The following specification applies to 1- or 2-person offices that include a meeting area:

We do not recommend long-term fitment of meeting spaces in larger offices for online or hybrid events. Background noise and activity can severely degrade the meeting quality for other participants, who may also not be aware of who else in the office can see/hear the meeting.

The following recommendations provide a basic specification for use with participant devices such as a laptop, and a second specification that fully enables the room for Teams meetings without depending on participant devices.

 

The following recommendations may need to be adapted for specific locations, due to significant variation in teaching spaces across the university. Before making any purchases you should contact the university's preferred AV supplier and arrange a site visit to discuss your requirements.

The specification and costs were provided by the university's preferred AV supplier and are accurate as of May 2021 and will be reviewed annually.

For smaller flexible or temporary teaching spaces we would recommend the following:

Pre-installation checks

Additional checks and approvals may be required before carrying out any installation works, including electrical or data cabling. For more information please consult the Estates Services website, especially the information on repairs and maintenance.

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