IT Services will provide IT facilities to any student club, society or publication registered with the Proctors or any sports club registered with the Sports Federation. It is not usually possible to provide accounts for any other type of club. The University does not offer "club" accounts for Sport or Society sections within the University Club.
A student society or publication must be eligible for registration with the Proctors. If not, IT Services cannot provide it with an account.
A sports club must be eligible for registration with the Sports Federation. If not, IT Services cannot provide it with an account.
The electronic records held by the Sports Federation and the University Card system allow those Sports Clubs which are registered with the Proctors to register for IT Services computer accounts without the need for additional paperwork. A shared account will require a multi-factor authentication method to be set-up. There are four primary methods: Text message to a personal device, phone call to a primary device, phone call to an alternative phone (e.g. landline or office) or using the Microsoft Authenticator App. There is guidance on the Project webpage on how to set-up these methods
Misuse of facilities can be a Proctorial Offence. The Guidelines are intended to assist Societies to set up their accounts so as to minimise the risk of misuse. There are Primary Guidelines (essential) and Secondary Guidelines (advisable).
Renewals: important information
You must contact the IT Service Desk each year to renew any IT Services Society/Club/Publication Account. Simply renewing your registration with the Clubs Committee is not enough as we are not part of that process. IT Services must have explicit confirmation from the IT Officer of the Society/Club/Publication that you wish to continue using IT Services facilities.