Using calendars with Nexus365

Nexus365 gives you online calendars along with your email. This lets you create and manage appointments and schedule meetings with other people

Which calendar features you have available depends on how you are using Nexus: online using a browser or via a program such as Outlook on your computer.

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Nexus users can use your free/busy information to schedule meetings with you.  You can give other people access to your calendar so they can view your schedule.

To share your calendar from Outlook on the Web:

  1. Log into Outlook on the Web using your University email address and SSO credentials.

  2. Select the Calendar icon at the bottom of the page.

  3. Select Share from the top of the page, then select the calendar you want to share.

  4. Provide the email addresses of the people you want to share your calendar with.

  5. Select the calendar permissions of the people you are adding.

  6. Select Share.

Microsoft provide further information on sharing your calendar in Outlook on the web for business or Outlook.com

To share your calendar from Windows versions of Outlook:

  1. From your Outlook calendar select Home > Share Calendar.
  2. Select the calendar you want to share.
  3. In the Calendar Properties > Permissions tab, select Add.
  4. Provide the email addresses of the people you want to share your calendar with.
  5. In the Calendar Properties > Permissions tab, highlight each person to select their calendar permissions.
  6. The people you've shared your calendar with will receive a sharing invitation by email.

Microsoft provide further information on sharing your calendar in Windows versions of Outlook

To share your calendar from Mac versions of Outlook:

  1. From your Outlook calendar select the calendar you want to share.
  2. On the Organize tab, choose Calendar Permissions.
  3. In the Calendar Properties > Permissions tab, select Add User...
  4. Provide the email addresses of the people you want to share your calendar with.
  5. In the Calendar Properties > Permissions tab, highlight each person to select their calendar permissions.

To share calendars on Outlook for Mac you will need to ensure you are using a supported version of Outlook for Mac.

Microsoft provide further information on sharing your calendar in Outlook for Mac

To share your calendar from mobile versions of Outlook:

  1. From your Outlook calendar select the Hamburger menu.
  2. Select the cog icon of the calendar you want to share.
  3. Select Add People.
  4. Provide the email addresses of the people you want to share your calendar with.

  5. Select each person to set their calendar permissions.

The following video may provide further assistance in sharing your calendar in mobile versions of Outlook

Calendaring is an integral feature of Nexus365 but if you want to use it in clients other than Microsoft Outlook, then you will need to set it up yourself. This may mean you have limited functionality.

You can choose to delegate management of your calendar and inbox to other Nexus users. For example, you may want your assistant to schedule your meetings, or a colleague to send emails from an account you manage when you are on holiday.

Further information regarding calendars can be found in Using calendars with Nexus365.

Microsoft also provide additional calendar information.

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