Software Usage Terms

Many of the software products are covered by the JISC Standard Software Licence, even if they are not administered by JISC. The JISC software agreements are also covered by the General Licence Conditions which should be read in conjunction with the Code of Conduct.

In all cases, software is only licensed (subject to the terms below) for those that have an Oxford University card with their status given as one of the following:

  • Congregation
  • University Staff
  • Retired Staff
  • Graduate (i.e. postgraduate student)
  • Undergraduate
  • Visiting Student
  • Recognised Student
  • College Staff
  • Departmental Staff
  • Academic Visitor

If you do not have one of these cards but think you may be eligible, please see the IT Services eligibility information for how to apply for a University card.

General Software Products and Agreements

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CLP agreement

The terms of the licence for Adobe products purchased under the University CLP agreement restrict their use to that for educational purposes only, and for use on University-owned machines only.

One licence is required per PC for single use; one copy can be made for back-up purposes only. The member of staff who is the primary user on a University-owned machine may install a copy on their home or portable PC, providing that only one copy is used at a time and both machines are running the same operating system.

The licences are owned by the University in perpetuity. However, when a member of staff leaves the University they must remove the software from their home or portable PC.

The licence terminates if you fail to comply with the terms and conditions of the agreement, in which event the software should be removed from the computer, and the media either destroyed or returned to the IT Services. This software is also subject to the JISC, see Section 3. under departmental copies.

VIP agreement

The terms of the licence for Adobe products purchased under the University VIP agreement restrict their use to that for educational purposes only, and for use on University-owned machines only.

The licences are subscription licences which need to be renewed on 3rd October each year.

The licence terminates if you fail to comply with the terms and conditions of the agreement, in which event the software should be removed from the computer, and the media either destroyed or returned to the IT Services. This software is also subject to the JISC, see Section 3. under departmental copies.

This software is subject to the Apple terms of use, one licence is required per PC/single use. One copy can be made for back-up purposes only.

This software is for use under the Terms and Conditions of the Corel Academic Site Licence Agreement. In particular, the software may only be used on a University College or Department-owned machine and Home/Laptop use is restricted to University members of staff.

The media and documentation may not be copied or reproduced except to create such archival copies deemed necessary and reasonable in support of the Use of the Software. This software is also subject to the JISC, see Section 3 under departmental copies.

The Altiris Deployment Solution software may be purchased by University Units for installation/use on any machine (Unit, staff or student-owned) which is located within the Oxford University site (10km radius of IT Services). The software may also be used on staff laptops and palm devices which will be used off-site but it cannot be used on personal machines off-site.

The licences are perpetual. The software may be used by any persons authorised to do so for the purposes of the normal business of the University. Such use of Deployment Solution includes the following.

i) Teaching
ii) Research
iii) Personal educational development
iv) Administration and management of the business of the University
v) Development work associated with any of the above

This software is also subject to the JISC, see section 3 under departmental copies.

The full terms for the EndNote Site Licence are listed under the JISC Collections/ISI ResearchSoft Agreement web pages.

The EndNote software under this agreement is for installation on University-owned or operated machines only. Licences for personal copies, for installation on any machine not owned or operated by the University, must be downloaded under the alternative scheme.

The licences are perpetual. The software installed at the end of the agreement may continue to be used with no updates or support, but no new installations can be made after the end date.

The software may be used by any employee, student or other persons authorised to do so for the purposes of the normal business of the University, whether or not they are located on the University premises. Such use of EndNote includes the following:

i) Teaching.
ii) Research.
iii) Personal educational development.
iv) Administration and management of the business of the University.
v) Development work associated with any of the above.

General exclusions:

i) Consultancy or services leading to commercial exploitation of EndNote.
ii) Work of significant benefit to the employer of students on an industrial placement or part-time courses.

Note: "Commercial Exploitation" is the use of Endnote for monetary gain either by the university or an authorised individual. Where Endnote is so used this must be a matter for a written agreement between the University and ISI ResearchSoft. In (i) & (ii) above, ISI ResearchSoft may allow such use in return for acknowledgement of the use of EndNote and/or for an agreed fee.

A full copy of the Jisc Collections terms and conditions is available at JISC Collections T&Cs

The full terms for the EndNote Site Licence are listed under the JISC Collections/ISI ResearchSoft Agreement.

The EndNote software can be downloaded free of charge under this agreement and is for installation for personal use by staff or students but not on machines owned or operated by the University.

The licences are perpetual. The software may be used only whilst a member of the University and must be deleted when their University Card has expired.  Personal licenses are not transferable to other individuals. Home use of personal copies is permitted subject to the usage terms outlined in the ISI ResearchSoft product licence agreement.

Upgrades may be downloaded free of charge during the term of the agreement providing the end-user is still employed or enrolled at the University at the time the upgrade is released. A valid University Card will be required to confirm status with the University.

The software may be used by any employee, student or other persons authorised to do so for the purposes of the normal business of the University, whether or not they are located on the University premises.

A full copy of the JISC Collections terms and conditions is available at JISC Collections T&C

Hummingbird Connectivity Security Pack

This Hummingbird software package contains cryptographic algorithms and key management techniques, which are strictly enforced by Canadian (DFAIT, CSE) and United States (BXA) export controls, as below.

The Connectivity Security Pack, 128-bit strong encryption received from Hummingbird Ltd will only be used by Oxford University and will not be re-exported without the authorisation of the appropriate government(s). The above-mentioned product will only be used solely for:-

  • demonstration or evaluation of Hummingbird products
  • protection of University proprietary and/or internal communications
  • provision of network/crypto services at Oxford University

In particular, the purposes to which the product will be put are:

  • to provide access via character or graphical emulation across the above organisation's LAN or WAN

The above-mentioned product will not be used for military purposes nor will it be used in any nuclear or missile proliferation activity, or in the design of chemical or biological weapons (broadly referred to as weapons of mass destruction - WMD), nor resold and/or exported to any entity involved in such activity. This software is also subject to the JISC, see below under departmental copies

This software may be used on any department/college network within the Oxford University site. The software must be used for educational purposes only. The licence is perpetual but the software is also subject to the JISC, see section 3 under departmental copies.

The LIFT for Dreamweaver software under this agreement may be installed on University-owned machines only. Personal copies can be purchased from UsableNet at http://www.usablenet.com

The licences are perpetual. The software may be used by any employee, student or other persons authorised to do so for the purposes of the normal business of the University.

This software is also subject to the JISC, see Section 3 under departmental copies.

This software can be installed by ITSS on any University-owned or leased machine within the University site and used by staff or students on those machines, however, the licence is owned by the Mathematics Department and new users will have to ask their local ITSS to discuss the purchase of seats from Maths. The MapleSoft system software is protected by Canadian Copyright laws and is also subject to the JISC code of conduct.

Does the Microsoft Campus Agreement cover the University’s subsidiary companies and other affiliated institutions?

The Microsoft Campus Agreement covers the installation of software onto University-owned machines where they will be used by university employees on Masters, Chancellors and Scholars contracts. Units not meeting this requirement will need to find alternate means of licensing devices.

For full details of the Microsoft Campus agreement details see the Microsoft Campus Agreement page

The current Microsoft Campus Agreement runs from August to August each year. The products available under the Microsoft Campus Agreement are subject to the following Terms and Conditions of use: The copyright in all products is owned by Microsoft. No attempt must be made to reverse-engineer, decompile or disassemble the software products. The products must not be exported to Cuba, Iran, Iraq, Libya, North Korea, Sudan, Syria and the Federal Republic of Yugoslavia without the consent of the US Department of Commerce.

The products must not be lent, leased or rented to people outside the Agreement. All products are licensed by Microsoft and subject to the standard Microsoft Use Terms.

The Campus Agreement software is licensed as a single product. If a product is made up of components, the components must not be separated by running them on different computers, by upgrading them at different times or by transferring them separately.

Licences under the Campus Agreement are not perpetual and all copies of the Campus Agreement software must be deleted if the agreement is terminated (unless the buy-out option is taken out to make all licences perpetual).

The Campus Agreement products may be installed on any University-owned, College-owned or leased computer and accessed on those machines by all departments/colleges, staff and students. Certain Staff can obtain a copy of these products via the IT Services Shop or via the OnetheHub e-portal for use on their own computer under "work at home" rights. These copies must be deleted if the staff member leaves the employment of Oxford University. Please refer to the Microsoft Campus Agreement page for more details.

The agreement requires that records be kept of all reproduction, distribution and use of the Campus Software Products. If any duplications are made of the CD-ROM media for departmental or college use please inform IT Services (software@it.ox.ac.uk). Media duplication for "work at home" rights is not permitted. The software included in the agreement is covered by full upgrade and downgrade rights.

This software is part of the Microsoft Select deal. The licences under this agreement are only available to departments and colleges (not to students or staff for personal use on their own machine). The licences may not be shared concurrently on different computers. You must acquire and dedicate a licence for each separate computer on which the software product is installed or run from a server. Concurrency is not available on Microsoft products.

For each copy of Microsoft Office Standard and Microsoft Office Professional, the primary user (who may be a member of staff but not a student user) of the computer or similar device on which a copy of the software runs may also run a second copy, during the term of this agreement (including any renewals) for work-related purposes only, from either a laptop or desktop computer that he or she owns or leases. All such copies must be deleted from all systems when the member of staff leaves the University or when the agreement ends.

This software is subject to the standard Microsoft "Product Use Rights".

Minitab is no longer site licensed. An individual copy can be obtained directly from sales@minitab.co.uk 02476 437500

The terms of the licence for PaintShop Pro restrict its use to one licence per PC for single use; one copy can be made for back-up purposes only. The licence continues for as long as the product continues. Full licence terms are included in the box pack. The licence terminates if you fail to comply with the terms and conditions of the agreement, in which event the software should be removed from the computer, and the media either destroyed or returned to the IT Services.

This software is licensed per Server with unlimited client access. The software is for use on departmental & college machines only and is subject to the JISC, see Section 3 under departmental copies.

This software is for use on departmental & college machines only, staff may also make a copy for use on a portable PC. The software is also subject to the JISC, see Section 3 under personal or departmental copies.

The Sophos software is subject to the JISC, see section 3 under personal or departmental copies.

The SSH Secure Shell software is available under a special Education Site Licence deal from SSH Communication Security Corp. The software can be installed on any University-owned machine and is for non-commercial or charitable purposes only. Personal copies on home machines are also allowed for members of the University for recreational and hobby purposes.

You may make a single copy of the software for back-up purposes, provided such copy contains all of the original Software's copyright, trademark and other proprietary notices and marks.

The software is also subject to the JISC, see Section 3 under personal or departmental copies.

The terms of SPSS rental are specified as below

SPSS Rental Terms

The ZENworks Desktop software is for purchase by Units for installation on any machine (Unit, staff or student) within the University site. It can also be used on home/personal machines by staff or students if they are connecting to the University network.

The cost for a Unit is based on the total number of users in the NDS tree for that Unit. There is an initial joining fee for the licence and then a yearly maintenance charge which will be made in August each year, starting in August 2004. You will automatically be invoiced for the maintenance charge once you have signed up to the agreement and 3 months notice of withdrawal from the scheme will be required. The first two maintenance payments are compulsory.

This software is also subject to the JISC, see Section 3 under personal or departmental copies.

This software is centrally financed for members of the University. In order to justify this in the future, the University needs to know how many licences are in use throughout the site. Therefore, please inform IT Services if the software is also being used by any other eligible member of the University or if you increase your number of copies installed.

The following software products are distributed under Eduserv administered/negotiated agreements and subject to the JISC

  • ARC/INFO (Personal licences are not available under this agreement. This software may not be used outside the UK unless prior written permission has been given by ESRI)
  • ArcGIS 
  • ERDAS (Department and College machines only)
  • NVivo (This software may be used outside the territory of the United Kingdom and the Republic of Ireland for a period of up to three months. Any longer period is not allowed, save but by specific written authorisation from QSR)
  • SAS (This software is for UK use only and no longer site-licensed; at the time of this writing a license is held by in Medical Sciences for their staff).

Specifically:

Personal Use
If the software was bought for personal use, all copies of the software must be removed from computers, and the media either destroyed or returned to the IT Services, when you leave the University or on termination of the agreement.
Departmental Use
If the software was bought for use by a University College or Department, all copies must be removed from computers, and the media either destroyed or returned to the IT Services, in the event of that body ceasing to exist or on termination of the agreement.


User Acknowledgement of Third Party Rights

I confirm that whenever I use any “Products” made available to me by my “Organisation”, I accept and will follow the conditions set out below. I understand that “Products” means 'software' and/or on-line resources and that “Organisation” means the University, college or organisation that I am a member of, or that I am employed by or contracted to.

  1. I will adhere to any rules which are brought to my attention concerning the use of the Products. I understand that these rules may be put in place by my Organisation, or by the owner or licensor of the Products or by some other party who provides services relating to the use of the Products.
  2. I will only use the Products in connection with the role I have in my Organisation which may involve teaching, studying or research, administration or management.
  3. I will not use the Products for any private or commercial purpose including any direct or indirect monetary reward, profit, fee, or income generation; nor will I sell, resell, loan, transfer, lease, rent or hire the Products.
  4. I understand that I may incorporate extracts from the Products in my own work or articles so long as:
  • my work or article relates to non-commercial research, private study, review or criticism, and
  • I do not extract a greater proportion of the Product that is necessary and that the extract(s) will not be “substantial”, under copyright legislation “substantial” means in terms of quantity or quality, and
  • wherever possible I include a sufficient acknowledgement of the source of each extract.
  • If I have any questions about the material I may extract and reproduce, I will refer to my Organisation’s librarian or IT support before I go ahead.
  1. I will not attempt to by-pass any security measures put in place by any party concerning access to or use of the Products or the systems that support such access and use. I will keep passwords and any other log-on or account details safe and not disclose them to any other person or party.
  2. I will not copy or download any Products except for specific Products where my librarian or IT support tells me that I am entitled to do so. In such cases, I will ensure that no other person or party uses my copies or downloads and that no other person or party makes any further copies themselves. I understand that these User Acknowledgement of Third Party Rights conditions apply to all copies and downloads.
  3. I will not remove any ownership, copyright or similar notices from any Product nor from any copies or downloads that I am entitled to make.
  4. I will not attempt to alter any Products for example by disassembling or decompiling software code or otherwise, nor will I attempt to replicate or re-create any Products for example by reverse engineering.
  5. At the end of my studies, employment or association with my Organisation, I will not attempt to use or access the Products and will destroy all copies and downloads that I have made. I understand that this does not apply to extracts from the Products that comply with paragraph 4 above.
  6. If I breach these conditions I understand that my Organisation, the owners or licensors of the Products and others may be entitled to take disciplinary or legal action against me.
  7. If I have any queries about my use of the Products or about any use I would like to make of the Products, I will ask my librarian or IT System Services. I understand that the librarian or IT support will be able to advise me, or get me advice, on the legal terms and conditions of the contracts or licences applicable to specific Products and also concerning copyright or other relevant legislation.
  8. I confirm that I by downloading site-licensed software from the University of Oxford I am agreeing to the Code of Conduct outlined in the above document. At the point of downloading software you will be presented with the option to 'Accept' the terms and conditions use policy before installing software purchase by the University for your academic work.


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