Which OneDrive?

There are several versions of OneDrive available to you at the University, but only Nexus365 OneDrive for Business and SharePoint OneDrive meet the University security guidance.

Do not use personal versions of OneDrive, such as OneDrive Personal or OneDrive for Business Through Kivuto, because these breach University security guidance.  The same applies to other file sync and share services such as Dropbox and Box personal accounts.


  Nexus365 OneDrive for Business

SharePoint OneDrive (on Premise)

OneDrive Personal

Can it be used for University business? Yes Yes No
Complies with University security requirements? Yes Yes No
Storage 5TB 2GB 5GB
Data location UK datacentres University premises Worldwide


(how to log in)

Single sign-on (SSO)

Single sign-on (SSO)

(internal University card holders only)

Personal Microsoft account
File sharing Anyone Internal University card holders only Anyone
Support IT Services / Local IT Support Staff IT Services / Local IT Support Staff Microsoft
Data access/ Account expiry Access is in line with your card status. See Finishing IT Use - Nexus365 Account Account expires as soon as you leave the University.
IT back up access for further 60 days.
Perpetual unless account removed by owner.
Key advantages Integrated part of University Office365.
Supported by the University
On-premise, suitable for any University data.
Allows you to use SharePoint libraries and lists within your OneDrive space (such as shared calendars, custom lists etc).
As this is tied to your personal account, the space stays with you as long as your account stays active.

Not suitable for data that is required to be stored on premise.
Individuals are responsible for moving their data they want to keep out before they leave.

Small (2GB) storage space.
No file sharing with external users.
Individuals are responsible for moving their data they want to keep out before they leave.
Not to be used for University business.
No University support.
Can share content anonymously but not necessarily securely.


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