In keeping with the rules for SSO accounts, you must never share your login credentials with anyone else.
The University's Information Security team have also stated that users must ensure that their SSO password is set to a value of at least 16 characters before using the ELN.
The University has started implementing multi-factor authentication for all SSO enabled users. Access to information and services which are protected by SSO username and password will require an additional authentication method to verify your identity. You may be prompted for multi-factor authentication when accessing LabArchives.
Subject to the above, the Information Security team have determined that the ELN implements appropriate technical and organisational controls for the storage of any data which belongs to the University of Oxford. However, this does not supersede any pre-existing agreements on the use of data which has been shared by another organisation, and which may include controls on data location, data disclosure, or data ownership. Such agreements include, but are not limited to:
- Restrictions on the sharing of personal or medical data
- Agreements which cover the physical location of data
- Non-disclosure agreements
It is the responsibility of the principal investigator and the data owner to confirm that no such agreements are in place which would prevent research from being stored in the ELN.