Record a meeting in Teams

Teams can be used to capture audio, video, and screen sharing activity for the purpose of delivering teaching and learning inclusive of training courses. The recording happens in the cloud and is saved to the users OneDrive.

Before you can record meetings you must complete the Recording in Teams request form. Requests are actioned at 5pm each day (including weekends) but it may take up to 24 hours for the change to take effect and for recording to become available, but please note that the recording option is only available when you are in a meeting.

Important

The recording option is only available when you are in a meeting

 

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  1. Open your Teams application and start or join the meeting
  2. Go to the Chat Menu and click on the three ellipses button icon (…)
  3. From the menu that appears select 'Start Recording', this will also turn on live transcriptions
  4. Everyone in the meeting is now informed by a notification banner that recording and transcriptions have started
  5. The notification is also added to the meetings Chat board
  6. To stop recording, click on the three ellipses button icon (…) and select 'Stop Recording' from the menu
  7. Confirm you wish to stop recording by selecting Stop recording in the popup box
  8. Once stopped the recording is processed and saved to the recordings folder in your OneDrive. If the meeting was Channel meeting the recording will be saved to the recordings folder in the file section of that channel.

Note recording is restricted to staff members who have submitted a request to have recording enabled.

Type of user

Can start recording?

Can stop recording?

Meeting organizer

Yes

Yes

Person from same org*

Yes

Yes

Person from another org or company

No

No

Guest

No

No

Anonymous

No

No

*Please note: Person from same org

The meeting organiser MUST have the ability to record in order for a person from the same organization to be able to start recording.

 

Notes:

  • Recording continues even if the person who started the recording has left the meeting
  • The recording stops automatically once everyone leaves the meeting
  • If someone forgets to leave the meeting, the recording automatically ends after four hours
  1. The recording file will be accessible in the meeting chat or channel conversation if your meeting was a channel meeting.
  2. The three ellipses button icon (…) on the recording will give you the option to open the recording or get a direct link to share the recording.  
  3. Open the recording to view, share, download or delete your recording.

The default permissions for the recording are set with the person who made the recording as the owner of the video and this is stored in their OneDrive. The Nexus365 users who attended the meeting or were on the meeting invite are given view-only access to the recording.  

External or guest meeting participants will not have access to the recording automatically. You can share the recording with external or guest meeting participants and with internal Nexus365 users who weren't invited to the meeting by sharing the recording like you would share any other file OneDrive file. 

If you were not the person who recorded or organized the meeting, you can still share the recording with people weren't invited to the meeting. However, the meeting organizer or the meeting recorder will need to approve your share action before other people will get access. 

Channel meetings  

If your recording was in a channel meeting then the recording is saved in the files tab for the channel and everyone who is a member of the channel will have permission to edit and view the recording. 

To aid accessibility Teams is able to produce live captions as well as transcripts of recorded meetings. More information on captions and transcripts

 

Before initiating a recording you please take note of the University's policy on the recording of video conferences 

 

Recordings made for teaching purposes should ideally be uploaded into Panopto so all teaching materials are available via Canvas. In all cases the 'Replay' process for Presenter, and if appropriate participant, release remains the same regardless of the technology used to record the session. Details and supporting documentation are available on the Lecture Capture (Replay) pages, and the Lecture Capture (Replay) FAQs page

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