Record a meeting in Teams

To request permission to record meetings in Teams you can complete the Recording in Teams request form.

• Requests to set up permission to record meetings in Teams must come from your own account and not a secondary/project account.
• Access to Teams Recording is controlled by a Teams policy applied directly to the user's account and is actioned immediately. However, teams policies can take up to 24 hours to take effect and for recording to become available so please factor this into your application for recording.
• As the change is applied by Microsoft there is no fast-track method of adding Teams recording to your account.
• Permission to record meetings doesn't apply to existing meetings, only new meetings booked once you have permission to record.

Once you have permission to record meetings in Teams, you can then create a new meeting. It does not work for existing meetings.

1. Open your Teams application and start or join the meeting
2. Go to the Chat Menu and click on the three ellipses button icon (…)
3. From the menu that appears select 'Start Recording', this will also turn on live transcriptions
4. Everyone in the meeting is now informed by a notification banner that recording and transcriptions have started
5. The notification is also added to the meetings Chat board
6. To stop recording, click on the three ellipses button icon (…) and select 'Stop Recording' from the menu
7. Confirm you wish to stop recording by selecting Stop recording in the popup box
8. Once stopped the recording is processed and saved to the recordings folder in your OneDrive. If the meeting was Channel meeting the recording will be saved to the recordings folder in the file section of that channel.

Note recording is restricted to staff members who have submitted a request to have recording enabled.

Notes:

• The meeting organiser MUST have the ability to record in order for a person from the same organization to be able to start recording.
• Recording continues even if the person who started the recording has left the meeting.
• The recording stops automatically once everyone leaves the meeting.
• If someone forgets to leave the meeting, the recording automatically ends after four hours.

1. The recording file will be accessible in the meeting chat or channel conversation if your meeting was a channel meeting
2. The three ellipses button icon (…) on the recording will give you the option to open the recording or get a direct link to share the recording
3. Open the recording to view, share, download or delete your recording

The default permissions for the recording are set with the person who made the recording as the owner of the video and this is stored in their OneDrive. The Nexus365 users who attended the meeting or were on the meeting invite are given view-only access to the recording.  

External or guest meeting participants will not have access to the recording automatically. You can share the recording with external or guest meeting participants and with internal Nexus365 users who weren't invited to the meeting by sharing the recording like you would share any other file in OneDrive for Business. 

If you were not the person who recorded or organised the meeting, you can still share the recording with people who weren't invited to the meeting. However, the meeting organiser or the meeting recorder will need to approve your share action before other people will get access. 

Channel meetings  

If your recording was in a channel meeting then the recording is saved in the files tab for the channel and everyone who is a member of the channel will have permission to edit and view the recording. 

To aid accessibility Teams is able to produce live captions and transcripts of recorded meetings.

Before initiating a recording you please take note of the University's policy on the recording of video conferences 

Recordings made for teaching purposes should ideally be uploaded to Panopto so all teaching materials are available via Canvas. In all cases the 'Replay' process for Presenter, and if appropriate participant, release remains the same regardless of the technology used to record the session. Details and supporting documentation are available on the Lecture Capture (Replay) pages, and the Lecture Capture (Replay) FAQs page

You can set your meetings to automatically record when the first Nexus365 user joins the Team meeting. This can be enabled in meeting options once the Team meeting has been created.  

The recording will start as soon as the first Nexus365 user joins the meeting. This recording will be saved to their OneDrive and this person and the meeting organiser will both be made owners of the recording once it has finished. The Organiser can then manage this recording, edit the permissions, relocate the recording or delete it. 

If the location of the recording being saved to the OneDrive of the first person who joins the meeting is an issue it may be best to not use the Auto recording feature and manually press the recording button within the meeting when ready. However if you must have the meeting set to auto record then you can control this by enabling the lobby feature in meeting options. You can set this to only allow you - the meeting organiser - to bypass the lobby. Once the Meeting organiser has joined the meeting the recording will start, and they can let everyone in the lobby into the Teams meeting. The lobby feature can also be removed by the meeting organiser after the meeting has started so any late joiners will join the meeting directly.