Lecture Capture (Replay) FAQs

If you are a member of staff and new to lecture capture, we recommend you first read this page and the key policy guide: Replay Lecture Capture Service Information for Departments

Also review the legal pack and disability guides, the Accessibility and Equipment pages, to find out more about these topics.

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Do I have to give permission to be recorded? Who owns the recorded lecture?

Yes. If a department adopts Replay, lecturers within the department should be asked whether they wish to opt-in: if they do, they will need to sign a Presenter Release Licence which gives permission for the University to make a recording of their lecture or series of lectures. A single form can be used for a lecture series or module. This form is available on the Replay downloads and resources page as part of the legal forms download pack. It should be kept on record at the department.

The University Statutes grant ownership of the slides and the words of a lecture to the lecturer, even though they were created in their roles a University employee (see Statute XVI, Part B: Intellectual Property). Copyright protects the imagery of the slides, the words spoken by the lecturer and the recording itself.  By accepting the Presenter Release Licence, the lecturer gives the University the rights it needs to distribute the recording of the lecture (or lecture series) to its students. This means that as the intellectual property in the recording belongs to the lecturer, the University can only use that recording in a way that is consistent with the licence granted by the lecturer.

The Presenter Release Form talks about my 'Performance Rights'. What does that mean? 

Performers, like actors and musicians, have the legal right to prevent themselves from being recorded. Anyone who wants to record them therefore needs their permission. Whether a lecturer counts as a performance for the purposes of Performance Rights is still a matter of legal debate, but the University seeks this permission just in case. Please download the legal pack from the Replay downloads and resources page.

Can I give my lecture elsewhere, once I've signed the Presenter Release Licence?

Yes. The Presenter Release Licence does not prevent you giving your lecture anywhere else, or publishing it in transcript form, or adapting it to printed form in some other way. If you need to sign the Presenter Release Form please download the legal documents pack from the Replay resources and downloads page.

What if my lecture has images or text I didn't create myself? What is Fair dealing exemption?

As part of the Presenter Release Licence, the lecturer confirms that their lecture does not infringe anyone else’s intellectual property rights. This does not necessarily mean that it includes only material created by the lecturer. There may be material which is out of copyright due to its age, used with permission, or used under one of the so-called Fair Dealing exemptions of the Copyright, Designs and Patents Act 1988.

The conditions under which this is the case are numerous and covered by the Copyright, Designs and Patents Act 1988. Two categories of exemption are used for ‘illustration for instruction’ and use for ‘criticism and review’, and both these potentially covering use within lectures. In all cases, it is important to acknowledge sources of third party material.

You may also use material under a broad, general licence like a Creative Commons licence.

If you are in any doubt about the content of your lectures, please email replay@it.ox.ac.uk


Can students download and distribute my recordings over social media or other web platforms?

Students do not have the right to distribute Panopto recordings by any means. The unauthorised distribution of lecture materials by students will be codified as a disciplinary offence.

What happens if a students words end up as part of the recordings?

Any location being used for lecture capture should prominently display the Notice of Lecture Recording on each entrance. Ideally, a lecturer should also make their students aware of the intention to record the lecture or lecture series before the day itself, perhaps as part of standard email communication about a course, or on the Canvas site associated with the course. The Notice of Lecture Recording includes the email address of the Replay service, and anyone who has questions or concerns is encouraged to contact the service in this way. If you need a print out copy of the Notice please download the legal documents pack from the Replay downloads and resources page.

Are there legal notices for rooms that I can download for when I give lectures?

The Legal Documents Pack for Participating Departments can be downloaded from the Replay resources and downloads page and is useful to staff members using lecture capture at Oxford University. It includes policy and legal agreements for presenters and participants (if students may appear in a recording in a small-group setting), an A4 notice to display in a venue where lectures are being recorded, an End User Licence Agreement stating how the recording can be used once made available by the Replay lecture capture service and tips for audio and video recording. Please download the pack and take a few minutes to study its contents.

The notice will need to be positioned on the door of the lecture theatre allowing enough visibility for the students to read it clearly and also on relevant walls of the lecture theatre.

Get support

Local IT and administration staff provide your first line of Lecture Capture support

Local Lecture Capture support


For more complex queries, contact the central Replay Lecture Capture team

Contact Replay team