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Lecture Capture FAQs

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For assistance troubleshooting common Panopto issues, please visit our troubleshooting page.
If you are a member of staff and new to lecture capture, we recommend you first read the key policy guide -  Replay Lecture Capture Service Information for Departments. Also review the legal pack and disability guides, the Accessibility and Equipment pages, to find out more about these topics.

The legal aspects on copyright for recorded content

Do I have to give permission to be recorded?

Yes. If a department adopts Replay, lecturers within the department should be asked whether they wish to opt in: if they do, they will need to sign a Presenter Release Licence which gives permission for the University to make a recording of their lecture or series of lectures. A single form can be used for a lecture series or module.

Are there legal notices that I can download for when I give lectures?

The Downloadable Legal Documents Pack for Participating Departments is useful to staff members using lecture capture at Oxford University. It includes policy and legal agreements for presenters and participants (if students may appear in a recording in a small-group setting), an A4 notice to display in a venue where lectures are being recorded, an End User Licence Agreement stating how the recording can be used once made available by the Replay lecture capture service and tips for audio and video recording. Please download the pack and take a few minutes to study its contents.

Who owns the recorded lecture?

The lecturer and the University. By accepting the Presenter Release Licence, the lecturer gives the University the rights it needs to distribute the lecture (or lecture series) to its students. Copyright protects the imagery of the slides, the words spoken by the lecturer and the recording itself. In general the University Statutes grant ownership of the slides and the words to the lecturer, even though they were created in their role as a University employee. However the recording itself will generally belong to the University.

The Presenter Release Form talks about my Performance Rights. What does that mean? 

Performers, like actors and musicians, have the legal right to prevent themselves being recorded. Anyone who wants to record them therefore needs their permission. Whether a lecturer counts as a performance for the purposes of Performance Rights is still a matter of legal debate, but the University seeks this permission just in case. Please download the legal documents at the end of this section.

What if my lecture includes images or text I didn't create myself?

As part of the Presenter Release Licence, the lecturer confirms that their lecture does not infringe anyone else’s intellectual property rights. This does not necessarily mean that it includes only material created by the lecturer. There may be material which is out of copyright due to its age, used with permission, or used under one of the so-called Fair Dealing exemptions of the Copyright, Designs and Patents Act 1988. You may also use material under a broad, general licence like a Creative Commons licence. If you are in any doubt about the content of your lectures, please email

What is meant by the Fair Dealing exemptions of the Copyright Designs and Patents Act 1988?

The conditions under which this is the case are numerous, and covered by the Copyright, Designs and Patents Act 1988. Two categories of exemption are use for ‘illustration for instruction’ and use for ‘criticism and review’, and both these potentially covering use within lectures. In all cases, it is important to acknowledge sources of third party material. If you are in any doubt about the content of your lectures, please email

What happens if a students words end up as part of the recordings?

Any location being used for lecture capture should prominently display the Notice of Lecture Recording on each entrance. Ideally, a lecturer should also make their students aware of the intention to record the lecture or lecture series before the day itself, perhaps as part of standard email communication about a course, or on the WebLearn site associated with the course. The Notice of Lecture Recording includes the email address of the Replay service, and anyone who has questions or concerns are encouraged to contact the service in this way. If you need a print out copy of the Notice please download the legal documents at the end of this section.

Can I give my lecture elsewhere, once I've signed the Presenter Release Licence?

Yes. The Presenter Release Licence does not prevent you giving your lecture anywhere else, or publishing it in transcript form, or adapting it to printed form in some other way. If you need to sign the Presenter Release Form please download the legal documents at the end of this section.

Can I make my recorded lecture into a podcast?

In general, recordings on the Panopto platform are restricted to an internal student audience, but it is possible to export your recording from Panopto as a standard MP3 or MP4 file and make it available to the public via the University podcasting portal. For more information, please contact

Can students download and distribute my recordings over social media or other web platforms?

Students do not have the rights to distribute Panopto recordings by any means. The unauthorised distribution of lecture materials by students will be codified as a disciplinary offence.

Where do I need to position the Notice Of Lecture Recording form?

The Notice will need to be positioned on the door of the lecture theatre allowing enough visibility for the students to read it clearly. You can find the notice in the Downloadable Pack for Participating Departments.

Policy related questions for the recordings

Are my recordings uploaded directly to WebLearn or Canvas for the students to view?

You can’t upload videos into WebLearn or Canvas as the file sizes are too big. You can upload other smaller documents (PDF, PPT, Word etc) directly into WebLearn or Canvas. The Panopto portal is the repository for larger audio and video files, and the recordings folder is linked directly to a WebLearn site, usually under the name of 'Recorded Lectures' and can be located on the left-hand side of the WebLearn site page.

Who has access to Panopto folders?

There are two roles within Panopto: creator and viewer. Staff members are usually creators, whereas students are usually viewers, and the user's permissions in either WebLearn or Canvas will determine their role in Panopto. If the user has either the maintainer or contributor role in a WebLearn site, or a teacher role in a Canvas course, they will be assigned the creator role in the associated Panopto folder. If the user has the access role in WebLearn, or the student role in Canvas, they will be assigned the viewer role in the associated Panopto folder. Although we recommend that permissions are mapped across to Panopto automatically from WebLearn or Canvas as described here, it is possible to manipulate permissions directly in Panopto via the Share tab.

How long will the videos remain online?

At present, recordings will be kept indefinitely, though this policy will be reviewed each year.

Can the students view the recordings as soon as the recording has finished?

Completed recordings are usually automatically uploaded to the cloud server immediately. If the upload destination has been set to the folder associated with the WebLearn site or Canvas course, staff and students who have access to the respective VLEs will be able to view the recording immediately. Alternatively, the content creator has the option to set the destination to a private folder where the recording can be reviewed and, if needed, edited before being made available to viewers.

Can I restrict access permissions to a subset of students (e.g. for accessibility purposes)

Although lecture capture is beneficial for all students, some departments choose to restrict access to only those who require it for accessibility purposes. There are number of features within Panopto that can help students with accessibility issues. The Accessibility page includes examples of how lecture capture can be beneficial for accessibility purposes, as well as instructions for how to restrict access to a subset of students. You can also download the Disability Advice Documents Pack to view tips for creating accessible recordings.

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Written by IT Services. Latest revision 12 May 2020