How to migrate from OxFile to OneDrive

Share files from your OneDrive with other users. Disable the Allow editing option.

Features available

• Send files up to 250GB using OneDrive. Can also send entire folders
• Can send link to recipients, and can restrict to named users if required
• Start and expiry dates can be added to the link
• Notifications available when link is used

Features not available

• Anonymous recipients
• Delegated owner controls
• Automatic deletion of files / folders after expiry date

Tips

We recommend creating a Transfers folder for one-off transfers, so it’s easy to clean-up afterwards.

This works exactly the same as sending files to Oxford users, specifying external recipients by email address. A warning will be displayed when you enter the external recipient email address to remind you that you will be sharing content outside of our organisation, however this does not prevent you from proceeding.

Both Oxford and external recipients can be given access through a single share.

(This feature is not available in OxFile)

Share a folder from your OneDrive with other users. Enable the Allow editing option. Senders will be able to upload files to the shared folder.

Features available

• Receive files up to 250GB using OneDrive. Entire folders can also be received
• Can share with named recipients both inside and outside of the University's tenancy
• Notifications available when link is used

Features not available

• Anonymous senders
• Delegated owner controls
• Automatic deletion of files / folders after expiry date
• Segregated upload: if you allow multiple senders to upload then they will be able to view and edit each other’s uploads. For small numbers of senders this can be avoided by creating separate folders for each sender

Tips

Recommend creating a Transfers folder for one-off transfers, so it’s easy to clean-up afterwards.

This works exactly the same as receiving files from Oxford users, specifying external senders by email address.

Both Oxford and external senders can be given access through a single share.

1. Login to OneDrive online
2. Browse to the file or folder you are interested in
3. Select  > Details to display sharing details in the “Has access” panel on the right
4. Hover over each of the profile icons to see who you have shared it with

1. Login to OneDrive online
2. Select Settings > OneDrive Settings > More Settings > Run sharing report and follow the prompts to choose a folder to save the report in
3. Wait for an email confirming that the report is ready (this can take 5 to 10 minutes)
4. Open the report from the folder you selected. The report filename will start with your name and includes information about when the report was generated, for example "Jo Smith_2022-7-5-8-13-47_1.csv"

1. Login to OneDrive online
2. Browse to the file or folder you are interested in
3. Select  > Manage access
4. Select  More options next to the sharing link you want to expire
5. Select  Remove link and confirm that you want to delete the link